Business Support Administrator

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Satellite Office

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2013

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Satellite Office is a Philippines-based employer and workspace services company that connects Filipino professionals with global clients. It offers premium, technologically equipped office locations across Metro Manila and Cebu and places employees in roles supporting major international brands. The company emphasizes employee engagement, continuous learning and development, competitive compensation and benefits, and a people-focused culture recognized by Great Place to Work®.

📋 Description

• Working across multiple systems, your role will see you provide a wide range of business support services, including recording, updating & maintenance of cloud-based systems (i.e., Microsoft Dynamics) • Generating & coordinating IMACs and effectively progressing orders that are received through to invoicing • Supporting daily sales requirements within the quote to cash process (creating Dynamics records, chasing vendor etc.) • Creating quotes for the sales team • Requesting quotes from vendors • Assist with the processing of renewals (creating quotes and monitoring renewal mailbox) • Assist with vendor / customer correspondence by monitoring the shared delivery mailbox • Submit deal registrations to vendors • Processing orders with vendors, reviewing and verifying relevant documents specific to the order • Raising internal PO’s and communicating them to accounts • Managing the order process at each stage with sales rep, customers, and vendors • Ensuring orders are accurately processed in a timely manner • Confirming services have been correctly provisioned with vendor – chasing up any overdue orders • Outlook In-Box Management - Checking and maintaining shared mailboxes and personal inbox ensuring any items that require attention are effectively responded to • Client database management • Process cancellation requests and communicate them effectively to suppliers and our internal accounts team to confirm termination of clients • Data Maintenance • Ensure Contacts and Accounts are accurately recorded • Maintain Account & Opportunity ownership • Maintain files and record management • Data entry • Perform other duties and responsibilities as required

🎯 Requirements

• Previous experience in an administration assistant or business support role within a commercial environment • Prior experience in a project support position • Ability to drive project-based work and to manage tasks, schedules, deliverables, budget and project risk • You have prior technical experience, ideally with knowledge and understanding of the Microsoft Dynamics and Service Now platform, eco-system, and best practices • Proficiency in the use of the Microsoft Suite including Excel, Word, PowerPoint, and Outlook • Proven track record of compliance with policies and procedures • Strong commercial acumen as well as financial and analytical skills.

🏖️ Benefits

• You’re Valued. You won’t just be a number. You’ll be part of a close-knit, collaborative team where your contributions matter. • You’ll Grow. From day one, you’ll have access to learning opportunities, mentoring, and support to help you reach your full potential. • You’ll Belong. We’re proud of our vibrant and inclusive culture, filled with team-building events, company-wide celebrations, wellness programs, and more. • You’ll Work in Style. Our world-class offices are located in premium business hubs like BGC and Ortigas. Modern, comfortable, and designed to bring out your best. • You’ll Work with Global Brands. We match you with top international clients where you’ll work directly with their teams and make a real impact.