Real Estate Accounting Virtual Assistant

Job not on LinkedIn

🕒 July 28

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 33%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VA4U

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2023

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA4U is a provider of offshore virtual assistant and remote professional services focused on supporting Australia and New Zealand businesses. They offer a wide range of specialist virtual assistant roles—property management specialists, sales support, executive assistants, bookkeepers, finance professionals, legal administrators/paralegals, marketing design specialists, tradie assistants and other administrative and specialist support—positioning themselves as a trusted offshore partner that helps clients scale, reduce administrative burden, and improve productivity. The company emphasizes partnership, reliability, proactive problem-solving, and secure handling of client data.

📋 Description

• Perform daily trust account reconciliations • Process rental receipts, owner disbursements, creditor payments, and sales deposit transactions • Manage bond payments, refunds, and trust account adjustments • Review and reconcile trust ledgers, investigating and resolving discrepancies • Prepare month-end trust accounting reports • Assist with NSW trust account audit preparation • Maintain compliance with NSW Fair Trading trust accounting requirements • Process supplier invoices and payment requests • Prepare payment batches for approval • Monitor outstanding accounts and follow up on overdue invoices • Maintain accurate supplier and creditor records • Respond to account inquiries from landlords, tenants, and suppliers • Perform bank and credit card reconciliations • Maintain accurate bookkeeping records using Xero • Raise invoices and allocate incoming payments • Assist with payroll, superannuation, employee reimbursements, BAS, and IAS preparation • Support month-end reporting and financial reconciliations • Organize and maintain digital financial records and supporting documentation • Prepare weekly and monthly financial reports • Monitor arrears, cash flow, creditor payments, and outstanding invoices • Ensure all transactions are properly documented and approved • Support internal and external audits • Identify discrepancies, financial risks, and recommend process improvements • Maintain strict confidentiality when handling all financial information

🎯 Requirements

• Minimum of 2 years of Australian accounting or bookkeeping experience • Previous experience within an Australian real estate agency • Demonstrated expertise in Australian real estate trust accounting • Strong understanding of NSW trust accounting and Fair-Trading compliance • Proficiency in Xero • Experience with accounts payable, accounts receivable, bank reconciliations, and financial reporting • Advanced Microsoft Excel or Google Sheets skills • Excellent attention to detail and strong organizational skills • Strong written and verbal English communication skills • Proven ability to work independently and consistently meet deadlines.

🏖️ Benefits

• Permanent work-from-home arrangement • Full-time or part-time opportunities • Australian business hours • Long-term employment • Supportive and collaborative team environment • Opportunities for career growth • Chance to work with an established Australian real estate agency