Executive Assistant

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🔥 2 hours ago

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MultiplyMii

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🎯 Recruiter

🤝 B2B

Recruitment • B2B

MultiplyMii is a recruiting and remote-hiring service that connects growing companies with experienced Filipino remote professionals for roles such as marketing, operations, bookkeeping/finance, customer support, SEO, e-commerce, and administrative/project management. The company provides end-to-end hiring support including role planning, sourcing, candidate screening and shortlisting, structured onboarding support, and long-term hiring guidance. MultiplyMii also publishes salary guides, job description templates, success stories, and offers faster hiring options (Talent Overflow) and strategic workshops to help companies build cost-efficient, high-performance remote teams in the Philippines.

📋 Description

• Manage executive inboxes and calendars, including scheduling, prioritization, and protecting focus time • Coordinate meetings end-to-end, ensuring seamless communication, conflict resolution, and follow-ups • Own task tracking in Asana by assigning, monitoring progress, and enforcing accountability on deadlines • Provide weekly updates on priorities, overdue items, and blockers to ensure smooth execution • Prepare agendas, materials, and capture notes with clear action items and timely follow-ups • Act as a communication bridge, following up with team members, vendors, and partners on behalf of leadership • Coordinate travel arrangements, including flights, accommodations, and detailed itineraries • Handle pre-trip planning and scheduling to ensure smooth and organized travel experiences • Manage personal calendars, appointments, and family logistics such as school and activity schedules • Oversee household operations, including vendor coordination, subscriptions, and online orders • Assist in planning and coordinating company events, offsites, and key initiatives • Support team culture efforts such as onboarding, birthdays, and recurring operational checklists • Track expenses, collect receipts, and assist in maintaining accurate financial records • Organize systems (Google Drive, Asana) and recommend process improvements for better efficiency

🎯 Requirements

• 3-5 yrs experience supporting executives with calendars, inboxes, and coordination. • Ability to manage high-volume inboxes, prioritize urgent messages, and follow up proactively. • Experience in creating clear notes, SOPs, and meeting summaries for team alignment. • Strong written and verbal communication with clarity, professionalism, and responsiveness. • Able to anticipate needs, identify gaps, and take action without constant direction. • Experience with Asana, ClickUp, or similar tools to track tasks and deadlines. • Proactive problem-solving and foresight to anticipate needs • Track action items and ensure completion across multiple stakeholders and projects. • Experience handling personal scheduling, travel, or family-related coordination tasks.

🏖️ Benefits

• Professional development opportunities • Flexible work arrangements