Executive Assistant

🕒 July 28

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 48%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MultiplyMii

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

🎯 Recruiter

🤝 B2B

Recruitment • B2B

MultiplyMii is a recruiting and remote-hiring service that connects growing companies with experienced Filipino remote professionals for roles such as marketing, operations, bookkeeping/finance, customer support, SEO, e-commerce, and administrative/project management. The company provides end-to-end hiring support including role planning, sourcing, candidate screening and shortlisting, structured onboarding support, and long-term hiring guidance. MultiplyMii also publishes salary guides, job description templates, success stories, and offers faster hiring options (Talent Overflow) and strategic workshops to help companies build cost-efficient, high-performance remote teams in the Philippines.

📋 Description

• Manage executive inboxes and calendars, including scheduling, prioritization, and protecting focus time • Coordinate meetings end-to-end, including communication, conflict resolution, and follow-ups • Own task tracking in Asana by assigning tasks, monitoring progress, and enforcing deadline accountability • Provide weekly updates on priorities, overdue items, and blockers • Prepare meeting agendas and materials, capture notes, and follow up on action items • Act as a communication bridge with team members, vendors, and partners on behalf of leadership • Coordinate flights, accommodations, itineraries, pre-trip planning, and travel schedules • Manage personal calendars, appointments, and family logistics such as school and activity schedules • Oversee household operations, including vendor coordination, subscriptions, and online orders • Assist with company events, offsites, and key initiatives • Support onboarding, birthdays, and recurring operational checklists • Track expenses, collect receipts, and help maintain accurate financial records • Organize Google Drive and Asana systems and recommend process improvements

🎯 Requirements

• 3-5 yrs experience supporting executives with calendars, inboxes, and coordination • Ability to manage high-volume inboxes, prioritize urgent messages, and follow up proactively • Experience creating clear notes, SOPs, and meeting summaries • Strong written and verbal communication with clarity, professionalism, and responsiveness • Ability to anticipate needs, identify gaps, and take action without constant direction • Experience with Asana, ClickUp, or similar task-tracking tools • Proactive problem-solving and foresight • Ability to track action items and ensure completion across multiple stakeholders and projects • Experience handling personal scheduling, travel, or family-related coordination tasks • Reliable computer, high-speed internet, and quiet, dedicated workspace ready for remote work • Currently residing in the Philippines and legally authorized to work there

🏖️ Benefits

• Full-time, long-term role • Remote work arrangement • Monday to Friday, 8:00 AM to 4:00 PM MST schedule • Opportunity to fully commit to one company and grow over time • Interview process feedback and support throughout each stage