Executive Assistant – Construction Operations, Business Development Support

🔥 3 hours ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Assist

WebsiteLinkedInAll Job Openings

11 - 50 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

📋 Description

• Provide daily executive support to company leadership, helping manage priorities, schedules, tasks, and follow-up items. • Track important deadlines, commitments, and action items. • Organize operational issues, questions, and requests and ensure follow-through. • Prepare daily or weekly updates covering completed tasks, outstanding items, blockers, and next steps. • Coordinate construction, electrical, generator, and field-service operations. • Maintain records for projects, customers, vendors, leads, and operational tasks. • Coordinate communication between leadership, office staff, subcontractors, vendors, and external partners. • Maintain project trackers, checklists, documentation, and workflow systems. • Support process creation and improvement. • Track sales opportunities, leads, and follow-up activities. • Monitor unclosed leads and coordinate timely follow-up. • Support appointment-setting and lead-generation efforts. • Maintain CRM updates, sales notes, pipeline information, and follow-up records. • Assist with business development initiatives, partnerships, growth opportunities, research, and expansion action plans. • Create, update, and maintain SOPs, checklists, templates, and repeatable workflows. • Identify and implement improvements to organization, communication, accountability, and operational efficiency. • Utilize AI tools, automation platforms, and productivity software to reduce repetitive tasks. • Assist with company knowledge documentation and organization. • Coordinate meetings, reminders, follow-ups, and internal communications. • Maintain organized files, documents, notes, and business records. • Assist with research, reporting, and leadership materials. • Communicate professionally with customers, vendors, partners, and internal team members. • Maintain confidentiality when handling company information.

🎯 Requirements

• Experience as an Executive Assistant, Operations Assistant, Project Coordinator, Construction Administrator, or similar support role. • Experience working with a construction, trades, home services, electrical, generator, or field-service company preferred. • Strong written and verbal English communication skills. • Excellent organizational skills with strong attention to detail. • Ability to manage multiple priorities and keep tasks moving forward. • Strong follow-up skills and ability to hold processes accountable. • Ability to work independently, make decisions, and take ownership of responsibilities. • Comfortable working with sales teams, contractors, vendors, and operational partners. • Ability to organize information and turn broad ideas into actionable steps. • Professional, reliable, and trustworthy with strong judgment. • Previous experience supporting a construction company, contractor, or home service business preferred. • Familiarity with construction workflows, project coordination, estimating, scheduling, or customer communication preferred. • Experience with CRM systems, lead tracking, or sales pipelines preferred. • Experience coordinating with marketing agencies, appointment setters, or lead-generation partners preferred. • Experience creating SOPs, process documentation, and operational systems preferred. • Familiarity with AI and automation tools such as ChatGPT, Claude, Zapier, or similar platforms preferred. • Experience supporting companies during periods of growth or expansion preferred. • Ability to work 40 hours per week, Monday to Friday, night shift - PH time.

🏖️ Benefits

• Work-from-home opportunity. • Opportunity to contribute to a growing business by enhancing efficiency and client experience. • Supportive and collaborative work environment. • Paid training