Administration Support

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• Respond to emails and phone queries, including confirming payments and managing appointment requests. • Handle referrals and upload documents to Cliniko. • Assist with NDIS clients by managing invoicing and tracking overdue payments. • Coordinate appointments and send reminders via Cliniko. • Process invoices on Xero for NDIS, private clients, and aged care services. • Create quotes using Excel and assist with report writing. • Provide management support, including reconciling accounts, payroll, and timesheet approvals. • Assist with general admin tasks like booking travel, confirming funding, and distributing emails.

🎯 Requirements

• Experience using Cliniko and Xero is highly regarded. • Strong organisational skills and attention to detail. • Excellent written and verbal communication skills. • Ability to manage invoices, bookings, and customer queries efficiently. • Proficiency in Microsoft Office and Excel for quotes and reports. • Proficiency in using email and administrative tools. • Previous experience in healthcare or NDIS is ideal.

🏖️ Benefits

• Permanent work-from-home set-up • Dayshift (Australian business hours) • Full-time job • Annual leave • HMO • Christmas Bonus equivalent of 1 month's wage (pro-rata)