Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇿🇦 South Africa – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtuHire

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🎯 Recruiter

👥 HR Tech

☁️ SaaS

Recruitment • HR Tech • SaaS

VirtuHire is a remote recruiting and employer-of-record service focused on connecting businesses with vetted South African talent. The company rigorously vets candidates and provides a curated shortlist, interview scheduling, onboarding, payroll, compliance, and full employee management. It offers a no-fee recruitment process, advertises cost savings versus local hires, and emphasizes English proficiency, university-educated candidates, and industry experience. Metrics provided include clients served, hires made, and a high retention rate. VirtuHire positions itself as a partner handling hiring, EOR services, and HR administration to let clients focus on growth.

📋 Description

• Manage the client's calendar, appointments, travel, reminders, correspondence, email follow-ups, meeting preparation, meeting notes, and action items. • Maintain an organized executive task list and track delegated commitments through completion. • Coordinate with the Controller, Senior Property Manager, attorneys, CPAs, lenders, vendors, family members, and other team members on the client's behalf. • Handle personal and family administration, including primary residences, second home and short-term rental coordination, vehicles, reservations, YPO matters, personal records, and special projects. • Maintain personal and executive files and coordinate documentation with attorneys, CPAs, lenders, insurance professionals, vendors, and other outside parties. • Prepare and polish correspondence, presentations, schedules, spreadsheets, reports, and other business documents. • Use Outlook, Word, Excel, Asana, ChatGPT Business, Claude for Business, and other AI tools to improve organization, research, communications, document preparation, task tracking, and execution. • Learn the client's real estate and business activities to coordinate across the organization and take ownership of appropriate business, personal, asset management, and special projects. • Operate with discretion, initiative, strong judgment, and follow-through; work independently and anticipate needs.

🎯 Requirements

• Proven experience as an Executive Assistant, Personal Assistant, Executive Administrator, or similar high-level support role. • Strong organizational and time-management skills, with the ability to manage multiple priorities and competing deadlines. • Exceptional follow-through and attention to detail, with a track record of taking ownership and seeing tasks through to completion. • Excellent written and verbal English, with the ability to prepare polished, professional correspondence and business documents. • Strong judgment, discretion, and the ability to handle confidential personal and business information appropriately. • Highly proactive and resourceful, with the ability to anticipate needs and solve problems independently. • Comfortable coordinating with senior professionals, attorneys, accountants, lenders, vendors, family members, and other external stakeholders. • Strong proficiency with Microsoft Office, particularly Outlook, Word, and Excel. • Experience using task/project management platforms such as Asana. • Comfortable using AI tools such as ChatGPT and Claude to improve research, organization, communication, and productivity. • Ability to quickly learn unfamiliar businesses, assets, systems, and processes. • Comfortable working independently with limited day-to-day supervision. • High level of professionalism, maturity, reliability, and personal accountability. • Flexibility to take on evolving responsibilities as the broader organizational structure develops. • Comfortable working US hours.