Executive Assistant, Travel & Calendar Management

🔥 0 minutes ago

🌐 South Africa, Honduras, +3 more countries – Remote

🇿🇦 South Africa – Remote 🇭🇳 Honduras – Remote 🇦🇷 Argentina – Remote 🇧🇴 Bolivia – Remote 🇲🇽 Mexico – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Book, manage, and update flights, hotels, and ground transportation for a global touring schedule • Compare routes, airline policies, pricing, luggage restrictions, and timing • Create accurate itineraries with confirmations, backup plans, and timing buffers • Monitor travel in real time and handle delays, cancellations, and re-routes • Coordinate logistics across venues, tour staff, managers, and agents across time zones • Own and manage a complex calendar covering shows, travel, meetings, press, and personal commitments • Communicate schedule updates clearly and proactively • Prevent conflicts, overlaps, and timing risks • Keep the principal and team informed and prepared • Manage logistics, reminders, checklists, and time-sensitive updates • Communicate with managers, agents, tour staff, venues, and assistants on behalf of the principal • Maintain documentation for travel history, receipts, preferences, and contacts • Anticipate needs and resolve problems quickly and discreetly • Assist with content creation and social media coordination during tour • Support capturing, organizing, and posting touring content • Help maintain a consistent online presence

🎯 Requirements

• 3 or more years as an Executive Assistant, Travel Coordinator, or in a similar logistics-heavy role • Expert-level international and domestic travel booking experience across multiple airlines, time zones, and countries • Exceptional responsiveness and proactive follow-up • Mastery of Google Calendar and complex scheduling workflows • High discretion and professionalism when working with a high-profile individual and their family • Strong written and verbal English communication skills • Unmatched attention to detail and non-negotiable accuracy • Comfortable handling confidential information in a high-trust environment • Strong overlap with US Pacific Time hours • Experience supporting entertainers, talent, public figures, or high-profile families is a nice-to-have • Content creation or social media experience is a nice-to-have • Background coordinating travel across multiple continents is a nice-to-have • Familiarity with tour logistics, venue coordination, or entertainment industry workflows is a nice-to-have • Experience managing logistics for a family is a nice-to-have • Updated resume required for application • Short 1–2 minute Loom video required; candidates who do not submit one will not move to the next step

🏖️ Benefits

• Paid in USD, bi-monthly: every 15th and 30th • Paid Time Off in accordance with company policy • Observance of Holidays per company guidelines • 100% remote setup • High-trust, high-ownership position with real variety and direct access to the principal