Medical Scribe, Virtual Assistant

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Winning Assistants LLC

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51 - 200 employees

At Winning Assistants, we help doctors, healthcare professionals, and business owners save time, cut costs, and scale their operations with highly skilled, HIPAA-compliant virtual assistants. Our VAs handle tasks like admin support, medical office management, marketing, and customer service, allowing you to focus on growth.

📋 Description

• Enter handwritten patient notes into the JerryMed EHR system accurately and efficiently. • Transcribe and document patient information with a high level of accuracy. • Update and maintain patient charts and medical records. • Process and organize approximately 700+ patient notes per month. • Ensure documentation is complete, accurate, and entered in a timely manner. • Manage note workflows from three different healthcare facilities. • Organize digital files and patient documentation. • Maintain HIPAA compliance and patient confidentiality standards. • Assist with general administrative tasks as needed. • Support additional note entry and documentation projects when workload allows. • Communicate effectively regarding missing information or documentation discrepancies. • Help streamline record-keeping and administrative processes to improve efficiency.

🎯 Requirements

• Experience working in healthcare, medical offices, or clinical settings. • Familiarity with Electronic Health Record (EHR/EMR) systems. • Strong attention to detail and accuracy in data entry. • Excellent organizational and time management skills. • Ability to work independently with minimal supervision. • Reliable, dependable, and consistent in meeting deadlines. • Strong understanding of HIPAA compliance and patient confidentiality requirements. • Excellent written communication skills. • Adaptable and comfortable working with flexible workflows and processes. • Self-motivated with a proactive approach to problem-solving. • Ability to handle repetitive tasks efficiently while maintaining high accuracy. • Comfortable managing large volumes of documentation and patient notes. • Professional, trustworthy, and responsive to feedback. • Quick learner who can adapt to new systems and procedures.

🏖️ Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.