Part-time Medical Records & Charting Assistant

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Winning Assistants LLC

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51 - 200 employees

At Winning Assistants, we help doctors, healthcare professionals, and business owners save time, cut costs, and scale their operations with highly skilled, HIPAA-compliant virtual assistants. Our VAs handle tasks like admin support, medical office management, marketing, and customer service, allowing you to focus on growth.

📋 Description

• Upload edited patient photos into Moxie EHR while maintaining accurate documentation and HIPAA compliance. • Edit patient photos by removing backgrounds using the practice's RX application. • Upload AI-generated clinical notes from ScrapScriber into the appropriate patient charts. • Ensure all patient documentation, including photos and notes, is complete, accurate, and properly attached to the correct medical record. • Complete all charting within the required 24-hour turnaround time following patient appointments. • Maintain the integrity and confidentiality of patient medical records at all times. • Work efficiently across multiple healthcare platforms, including: RX App, Moxie Electronic Health Records (EHR), ScrapScriber. • Help streamline clinic operations by reducing the administrative workload of the operations team.

🎯 Requirements

• Previous experience working in a medical or healthcare environment • Experience using Electronic Health Record (EHR) systems (Moxie experience is a plus) • Strong understanding of HIPAA regulations and patient confidentiality • Experience handling medical documentation and patient records • Photo editing skills, particularly background removal • Excellent attention to detail and organizational skills • Ability to meet strict deadlines consistently • Strong computer literacy and the ability to learn new software quickly • Ability to multitask across several applications and systems • Excellent communication and time management skills • Experience supporting a medical spa, aesthetics clinic, or cosmetic practice is highly preferred • Willingness to work exclusively with our practice during scheduled hours

🏖️ Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.