Executive Assistant

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🕒 June 16

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Treant

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

⚕️ Healthcare Insurance

🏥 Healthcare

🧘 Wellness

Healthcare Insurance • Healthcare • Wellness

Treant is a healthcare organization that provides comprehensive medical services across various stages of life, from prenatal care to end-of-life support. Operating 21 locations in Drenthe and Southeast Groningen, Treant focuses on patient-centered care, offering treatments, nursing, and rehabilitation services alongside specialized elderly care facilities. Their mission is to deliver care from the heart, ensuring accessible healthcare tailored to community needs.

📋 Description

• Manage calendars, meetings, appointments, and scheduling conflicts. • Organize daily and weekly priorities based on urgency and business impact. • Prepare simple summaries of upcoming tasks, meetings, and priorities. • Ensure important deadlines, appointments, and follow-ups are not missed. • Create, send, and track invoices using QuickBooks. • Monitor outstanding invoices and follow up on overdue payments. • Maintain accurate and organized billing records. • Flag invoice discrepancies, missing information, or payment delays. • Convert voice notes, messages, and instructions into organized task lists. • Assign deadlines and track action items through completion. • Follow up with internal and external contacts regarding outstanding requirements. • Maintain a consistent 24–48-hour follow-up cycle. • Escalate tasks that are delayed, blocked, or require executive attention. • Maintain simple tracking systems using Notion, Google Sheets, or Microsoft Excel. • Keep project information, deadlines, and action items organized and updated. • Provide visibility across multiple projects and business workflows. • Organize information between email, calendars, QuickBooks, and task-tracking tools. • Improve basic administrative systems when needed. • Manage operational emails and SMS follow-ups. • Respond to routine administrative inquiries using approved information. • Route incoming requests to the appropriate person or system. • Log important requests, updates, and action items. • Maintain clear and professional written communication. • Provide simple status reports showing completed, pending, and blocked tasks. • Track project progress, deadlines, and operational bottlenecks. • Maintain light tracking of project costs against expected expenses. • Highlight overdue items, risks, and priorities requiring attention.

🎯 Requirements

• Previous experience as an Executive Assistant, Operations Assistant, Administrative Assistant, Project Coordinator, or similar role. • Experience managing calendars, schedules, priorities, and follow-ups. • Familiarity with invoicing, billing, or basic QuickBooks functions. • Strong organizational and task-management skills. • Comfortable working across multiple businesses, projects, and priorities. • Strong written English communication skills. • Proficiency in Google Calendar, email, Google Sheets, or Microsoft Excel. • Ability to work independently and complete tasks without repeated reminders. • Availability during Canadian/North American business hours. • Experience using QuickBooks Online. • Experience using Notion or a similar project-management platform. • Familiarity with Google Voice or SMS-based business communication. • Experience supporting construction, creative, or service-based businesses. • Basic experience tracking project expenses, invoices, or operational costs.

🏖️ Benefits

• Highly organized, proactive, and dependable. • Consistent with follow-ups and task completion. • Comfortable receiving instructions through voice notes and messages. • Able to identify urgent tasks and prioritize effectively. • Detail-oriented when handling schedules, invoices, and business records. • Confident working independently in a fast-moving environment. • Able to maintain visibility across multiple projects without becoming overwhelmed.