Recruitment & Scheduling Coordinator – Home Care, Home Health

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Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

At Winning Assistants, we help doctors, healthcare professionals, and business owners save time, cut costs, and scale their operations with highly skilled, HIPAA-compliant virtual assistants. Our VAs handle tasks like admin support, medical office management, marketing, and customer service, allowing you to focus on growth.

📋 Description

• Support hiring efforts for both home care and home health professionals, including • - Caregivers • - Home Care Aides • - Home Health Aides (HHAs) • - Certified Nursing Assistants (CNAs) • - Companions • - Personal Care Attendants • - Live-in, hourly, and shift-based caregivers • Post and manage job advertisements across multiple recruiting platforms. • Source and screen qualified healthcare candidates. • Conduct initial outreach via phone, video, email, and text. • Review resumes, certifications, licensure, experience, and availability. • Coordinate interviews with hiring managers and agency leadership. • Maintain candidate pipelines and recruitment trackers. • Support reference checks, document collection, and onboarding processes. • Track licenses, certifications, background checks, CPR/BLS requirements, insurance documentation, and other credentials. • Build and maintain a strong pipeline of caregivers and clinicians for current and future staffing needs. • Ensure timely communication to reduce applicant drop-off and improve hiring outcomes. • Assist with scheduling and workforce management across both home care and home health operations. • Coordinate visits for RNs, PTs, OTs, STs, MSWs, and HHAs.

🎯 Requirements

• Previous experience in: • - Home Care Agency • - Home Health Agency • - Healthcare Staffing • - Healthcare Recruitment • - Medical Scheduling or Workforce Coordination • Experience recruiting caregivers and/or licensed healthcare professionals. • Scheduling experience within a healthcare, home care, home health, or staffing environment. • Experience using WellSky in a home care or home health setting. • Strong understanding of caregiver staffing, client matching, shift coverage, and field staff coordination. • Familiarity with home health scheduling concepts, including visit frequencies, territories, and discipline-specific scheduling. • Excellent written and verbal English communication skills. • Strong organizational, multitasking, and follow-up abilities. • High attention to detail and accurate data entry skills. • Ability to work independently in a remote environment. • Understanding of HIPAA regulations and patient confidentiality requirements. • Preferred Experience & Tools • Experience with any of the following is highly valued: • **Healthcare Platforms** • - WellSky Personal Care • - WellSky Home Health • - ClearCare • - AxisCare • - AlayaCare • - KanTime • - Axxess • - HHAeXchange • - MatrixCare • - Homecare Homebase • **Recruitment & Productivity Tools** • - Indeed • - ZipRecruiter • - LinkedIn • - Applicant Tracking Systems (ATS) • - CRM platforms • - Google Workspace • - Microsoft Office • - Slack • - Microsoft Teams • - Zoom • - RingCentral • - Calendly • - AI tools such as ChatGPT and similar productivity platforms • Basic requirements • Must be proficient in speaking and writing English very clearly • Must have relevant work experience • Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory] • Must be available for video meetings with your camera on (when needed) • Technical requirements • Device: Reliable laptop or desktop computer. • Internet: High-speed connection (minimum 25 Mbps). • Audio: Noise-canceling headset. • Video: Webcam for virtual meetings. • Workspace: Quiet, professional environment.

🏖️ Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. • HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. • Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.