Executive Assistant

Job not on LinkedIn

🕒 September 27

🇧🇷 Brazil – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Open for 45 days.
• Jobs at this company usually fill in 53 days.
• Reposted once.
• No salary listed.

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Grupo Protege

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1971

🤖 Artificial Intelligence

🤝 B2B

☁️ SaaS

Artificial Intelligence • B2B • SaaS

Grupo Protege is an AI training data platform that connects AI developers with high-quality, ethically sourced training data. It serves both AI developers by providing a vast and rich collection of data for model training and data holders by enabling them to monetize their data while maintaining governance and control. The platform aims to streamline the data procurement process significantly, making it easier for developers to access the data they need efficiently.

📋 Description

• Serve as the primary Executive Assistant and provide additional support to 3 other executives based on evolving business needs • Own complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands • Act as a thoughtful gatekeeper by evaluating requests, resolving scheduling conflicts, and protecting time for critical work • Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements • Anticipate needs, surface competing priorities, and provide increasingly proactive support • Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality • Partner closely with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities • Identify conflicts, dependencies, and decisions requiring attention before they become blockers • Support cross-functional projects such as People team initiatives and company offsites as opportunities arise

🎯 Requirements

• 5+ years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment • Experience in early-stage, hypergrowth, fast-paced, and high-pressure environments • Exceptional judgment, communication, discretion, and ability to keep priorities moving in changing contexts • Strong written and in-person communication skills • Ability to work diplomatically with a wide range of personalities • Ability to manage sensitive information with a high degree of confidentiality • Ability to support multiple executives without losing context • Ability to create clarity across competing priorities and remain calm and effective when plans shift • Ability to own complex, frequently changing calendars across multiple time zones • Experience coordinating complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements • Ability to use AI tools to improve workflows, automate repetitive tasks, and create operational leverage • Required LinkedIn profile and resume as part of the application • Visa sponsorship requirement must be disclosed in the application

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