Procurement and Contracting Administrative Specialist

Job not on LinkedIn

🔥 3 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

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Access

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1969

💼 Consulting

📦 Logistics

✈️ Travel

Consulting • Logistics • Travel

Access is a 55-year-old destination management and event design company that creates large-scale conferences, incentive trips, single-night events, and bespoke corporate experiences across the U. S. As a coast-to-coast DMC and event design consultancy, Access combines local teams, disciplined procurement, award-winning creative, and a focus on sustainability and community impact (Access Impact) to deliver purpose-driven, high-touch events for corporate and institutional clients. The company emphasizes strategic planning, design thinking, and long-term client relationships, with high repeat rates and client satisfaction.

📋 Description

• Maintain accurate and up-to-date supplier account information in Salesforce • Update client contracting information to ensure data integrity and completeness • Assist with supplier report management and related data updates • Proactively maintain supplier files to help prevent compliance gaps • Assist the Director of Contracting with identifying and updating client contracting activities • Support procurement and contracting processes, including document collection and organization • Maintain accurate contracting records and documentation within Salesforce • Contribute to efficient procurement workflows • Assist with department initiative implementation and rollout • Complete day-to-day administrative tasks while managing priorities and timelines • Use time-blocking and task-tracking techniques to organize workload • Adapt to changing priorities and assist with new assignments

🎯 Requirements

• 0–2 years of administrative, clerical, or office support experience • Strong organizational and time management skills • Excellent attention to detail and accuracy • Ability to multitask and prioritize competing responsibilities • Experience working with CRM systems, such as Salesforce, preferred • Adaptability and willingness to learn new processes and systems • Legally authorized to work in the United States • Must answer whether sponsorship is required now or in the future

🏖️ Benefits

• Annual and quarterly awards • Paid day off to serve your local community • Annual all-company retreat • Annual qualifier-based incentive trip for top performers (certain departments eligible) • Regional team outings • Monthly companywide meetings • Quarterly bonuses • Performance-based quarterly commission plans • 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately) • Monthly cell phone stipend • Flexible schedule opportunities • Generous PTO • Sick days • 9 full holidays • 5 half days off prior to holidays • 2 floating holidays • ½ day Fridays in July & August (based on achievement of goals) • Extensive menu of health plans • Paid parental leave • Pet insurance program • Employee Assistance Plan (EAP) • Mentorship program • “Masterclasses” in industry/department-specific topics • State-of-the-art technology platforms and tools – including training • Annual and monthly meeting content focused on professional development