Executive Assistant, CEO

Job not on LinkedIn

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $125k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Bosun

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

Bosun is a company that is revolutionizing the staffing industry by providing tailored staffing solutions. They focus on understanding the specific hiring needs and budget constraints of each client to provide the right talent. With a commitment to reducing the risk of wrong hires and providing budget-conscious staffing options, Bosun ensures a streamlined and rapid recruitment process. Their approach includes a 90-day replacement guarantee to further reduce hiring risks. They leverage an expansive talent network and advanced technology to deliver the best candidates for various business stages and needs. Bosun aims to enhance productivity and minimize business disruptions by offering dedicated recruiters and remote experts.

📋 Description

• Serve as the right hand and operational extension of the founder and CEO across professional and personal domains • Own and orchestrate a complex, shifting calendar across time zones • Manage the CEO’s inbox, communications, and follow-ups with judgment and discretion • Draft, edit, and polish emails, presentations, memos, and reports • Coordinate board meetings, including agendas, briefing materials, and action items • Plan leadership offsites, investor meetings, strategic planning sessions, and team events • Build business development and investor slides for the upcoming fundraise • Coordinate domestic and international travel, meeting logistics, conferences, and speaking engagements • Maintain the CEO’s professional network, contacts, and LinkedIn • Liaise between the CEO and internal teams, investors, partners, and external stakeholders • Process purchase orders, invoices, bills, payments, reconciliations, and vendor workflows • Coordinate contracts, non-disclosure agreements, statements of work, amendments, reviews, and audit-ready records • Support recruiting, candidate scheduling, interview protocols, applicant tracking, onboarding, offboarding, equipment, people files, compliance, and employee engagement • Assist with social media, website updates, public relations, investor communications, media kits, and inquiries • Manage vendors, software accounts, internal documentation, operational workflows, and process improvement • Manage the CEO’s personal appointments, household tasks, family scheduling, healthcare administration, financial-advisor documentation, personal travel, and household providers

🎯 Requirements

• Five or more years supporting a senior executive, founder, or high-profile principal in a demanding, fast-paced setting • Demonstrated experience supporting or coordinating business operations such as finance, people operations, legal, or communications • Startup or early-stage experience and comfort in an all-hands-on-deck environment • Obsessive attention to detail • Confidence, self-assurance, and ability to hold your own with a demanding executive • Exceptional organization and ability to juggle competing priorities • Calm, composed, resourceful, and resilient under pressure • Outstanding written and verbal communication • Strong judgment, discretion, and sense of ownership • Comfortable blending professional and personal responsibilities • Highly responsive and available outside a nine-to-five schedule • Self-directed and reliable in a fully remote environment • Fluent on Mac; Mac environment experience is required • Expert in Google Workspace, specifically Docs, Sheets, Slides, Gmail, and Calendar • Comfortable with technology and able to troubleshoot independently • Real document production and professional formatting skills • Slack fluency • Comfortable working in an applicant tracking system; the company uses Ashby • Experience with Ramp or a comparable expense and bill-pay platform • Technology, biotechnology, or life sciences exposure is a plus but not required • Familiarity with Keynote, DocSend, website content management tools, and virtual meeting and travel platforms is a plus

🏖️ Benefits

• Fully remote work arrangement • Full-time employment • $125,000 to $150,000 compensation depending on experience • Exposure to a growing AI biotechnology company at the frontier of AI and biology • Front-row exposure to company building, fundraising, and scaling • Equal opportunity and inclusive work environment