Executive Assistant

Job not on LinkedIn

🕒 August 9

🏄 California – Remote

🏄 California – Remote

💵 $125k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 37%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Bosun

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

🎯 Recruiter

👥 HR Tech

B2B • Recruitment • HR Tech

Bosun is a company that is revolutionizing the staffing industry by providing tailored staffing solutions. They focus on understanding the specific hiring needs and budget constraints of each client to provide the right talent. With a commitment to reducing the risk of wrong hires and providing budget-conscious staffing options, Bosun ensures a streamlined and rapid recruitment process. Their approach includes a 90-day replacement guarantee to further reduce hiring risks. They leverage an expansive talent network and advanced technology to deliver the best candidates for various business stages and needs. Bosun aims to enhance productivity and minimize business disruptions by offering dedicated recruiters and remote experts.

📋 Description

• Act as an extension of the CEO across professional and personal domains • Own and orchestrate a complex calendar across time zones • Manage the CEO’s inbox, communications, and follow-ups • Draft, edit, and polish emails, presentations, memos, and reports • Coordinate and run board meetings, including agendas, briefing materials, and follow-up action items • Plan leadership offsites, investor meetings, strategic planning sessions, and team events • Build business development and investor slides for the upcoming fundraise • Coordinate domestic and international travel and event logistics • Manage conference and speaking engagement registration and logistics • Maintain the CEO’s professional network, contacts, and LinkedIn • Liaise between the CEO and internal teams, investors, partners, and external stakeholders • Manage confidential and sensitive information • Process purchase orders and route them for approval • Submit and track invoices through payment and reconciliation; pay bills through Ramp • Support vendor management and finance workflows • Coordinate routing and execution of contracts, NDAs, statements of work, and amendments • Track contract status, manage reviews, and maintain audit-ready records • Coordinate recruiting schedules, interview protocols, candidate forms, onboarding, and offboarding • Maintain people files and assist with compliance requirements • Coordinate internal communications and employee engagement • Assist with social media posting and scheduling • Update the company website, including job postings, team bios, and news items • Support public relations and investor communications logistics • Manage software accounts, internal documentation, and operational workflows • Coordinate with vendors and service providers • Drive process improvement and improve manual workflows • Manage the CEO’s personal appointments, household tasks, and family scheduling • Oversee prescription refills, medical appointments, insurance forms, reimbursement claims, and healthcare-provider communications • Coordinate with the CEO’s financial advisors • Arrange personal and family travel • Liaise with household staff, vendors, and service providers • Provide discreet, responsive personal support

🎯 Requirements

• Five or more years supporting a senior executive, founder, or high profile principal in a demanding, fast paced setting • Demonstrated experience supporting or coordinating business operations such as finance, people operations, legal, or communications; firm requirement • Startup or early stage experience in an all hands on deck environment • Obsessive attention to detail • Confidence and self assurance with demanding executives • Exceptional organization and ability to juggle competing priorities • Calm, composed, resourceful, and resilient under pressure • Outstanding written and verbal communication • Strong judgment, discretion, and high sense of ownership • Comfortable blending professional and personal responsibilities • Highly responsive and available outside a nine to five schedule • Self directed and reliable in a fully remote environment • Fluent on Mac; Mac environment, not Windows • Expert in Google Workspace, specifically Docs, Sheets, Slides, Gmail, and Calendar • Comfortable with technology and able to troubleshoot independently • Real document production and professional formatting skills • Slack fluency • Comfortable working inside an applicant tracking system; company uses Ashby • Ramp or comparable expense and bill pay platform experience • Technology, biotechnology, or life sciences exposure is a plus but is not required • Familiarity with Keynote, DocSend, website content management tools, and virtual meeting and travel platforms is a plus

🏖️ Benefits

• Front row exposure to how an AI biotechnology company gets built, funded, and scaled • Rare exposure to nearly every business function • Equal opportunity employer committed to an inclusive environment • Fully remote work arrangement • Flexible, responsive role with varied responsibilities