Payroll Tax Specialist

🔥 1 minute ago

🏄 California – Remote

🏄 California – Remote

💵 $25 - $35 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

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Cast & Crew

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

💰 Private equity on 2013-03

Consulting • Healthcare • Logistics

Cast & Crew is a provider of cloud-based software and professional services that support the full lifecycle of film, television, streaming and live-event productions. They offer production accounting, payroll and HR, timekeeping, digital onboarding, content and asset collaboration, reporting/analytics, and industry-specific services such as tax incentives guidance, workers' compensation, residuals, and financing. Cast & Crew serves production companies and entertainment businesses with B2B SaaS solutions and managed services to streamline workflows and ensure compliance across global productions.

📋 Description

• Prepare and audit payroll tax returns • Reconcile tax filings with agency records and general ledger accounts • Reconcile and file quarterly and annual tax returns with different tax agencies, averaging 130 tax returns per quarter • Audit and reconcile the general ledger and issue journal entries as needed • Prepare check requests and electronic fund transfer requests for payment • Prepare annual reconciliations to ensure W-2 totals match quarterly filings • Verify totals on tax forms to detect programming errors • Log completed tax returns and track required filings • Sort and attach checks to completed quarterly tax returns and vouchers for e-filed and e-paid returns • File quarterly and annual tax returns and supporting documentation in proper tax binders • Respond to tax notices, research discrepancies, request payments, negotiate penalty abatements, and prepare supporting documentation • Consult payroll tax law references to resolve payroll tax issues • Update tax receivable accounts monthly for 10+ companies • Prepare amended tax filings, tax returns, and reports in May • Prepare agency documentation to register new state tax withholding and unemployment insurance tax accounts • Maintain accurate tax rates, wage base limits, and account IDs in Master Tax and Media Pay • Verify California and New York accounts are in good standing weekly • Ensure withholding payments are made promptly, averaging 30 daily payments and 210 monthly payments • Route the tax department’s quarterly work • Make wage corrections on quarterly returns through the Master Tax system • Respond to recalculation and payroll extension requests • File and organize payment records • Follow up on tax notices and ensure issues are cleared • Keep tax files and department clean and organized

🎯 Requirements

• Minimum of 3 years of payroll tax filing experience working with multiple entities required • Bachelor’s degree or equivalent is preferred • Strong knowledge of federal and multi-state payroll tax reporting • Must have a thorough understanding of tax and withholding deposit requirements • Ability to efficiently and effectively train other team members • Ability work overtime as needed • Ability to use software programs necessary to do the job • Strong computer and software applications skills • Hands-on experience using AI tools within your discipline, including specific tools used, workflow integration, and measurable business impact • Continuously experiment with and apply emerging AI capabilities

🏖️ Benefits

• Comprehensive medical, dental, and vision coverage • 401(k) match • Generous PTO • Paid parental leave • Health and wellness programs • Tuition reimbursement • Employee discounts

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