Office Manager

Job not on LinkedIn

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

💵 $1.8k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Offshore Launch

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

☁️ SaaS

🤖 Artificial Intelligence

B2B • SaaS • Artificial Intelligence

Offshore Launch is a company that provides AI-powered virtual assistant services to help businesses offload administrative tasks and streamline their operations. By leveraging global talent, Offshore Launch offers significant cost savings, operational efficiencies, and fosters a productive work environment where local teams can focus on high-impact work. Their unique approach includes embedding experienced career professionals into client teams, coupled with ongoing training and AI tools to enhance performance.

📋 Description

• Manage owner and team inboxes daily • Oversee accounts receivable follow-up, invoice tracking, and payment reminders • Convert meeting notes into actionable items and calendar reminders • Track project milestones and notifications • Prepare and manage permit applications and renewals • Administer the recruiting process for field technicians • Handle onboarding and offboarding paperwork • Validate and summarize weekly time data for payroll • Maintain trackers for truck registrations and inspections • Serve as the administrative backbone of a family-owned plumbing company • Handle administrative tasks through documented Standard Operating Procedures (SOPs) • Participate in ongoing agency check-ins, feedback, development, Slack collaboration, bi-weekly team meetings, and monthly reviews

🎯 Requirements

• 5+ years of administrative or office management experience, preferably in home services or construction • Proficiency in CRM or job management tools • ServiceTitan experience is a plus • Excellent English communication skills, written and verbal • Strong attention to detail • Proficiency with numbers and spreadsheets • Self-directed and organized • Ability to manage recurring tasks independently

🏖️ Benefits

• 13th month pay • Performance-based bonuses • Comprehensive HMO policy, including dependents. • Annual continuing education budget to support professional development • Remote work environment • Membership in the Offshore Launch Slack workspace • Bi-weekly All Team meetings • Monthly reviews • Ongoing check-ins, feedback and development