Payroll Specialist

Job not on LinkedIn

🔥 1 minute ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $90k - $110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Shield

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2024

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Shield is a tech-enabled partner and investor that helps managed service providers (MSPs) scale by combining patient capital, operational expertise, and applied AI engineering. The firm provides forward-deployed engineers, operational support (HR, finance, recruiting), people development, and strategic M&A guidance while preserving local leadership and culture. Backed by ZBS Partners and Thrive Holdings, Shield focuses on long-term, founder-friendly partnerships to accelerate growth and implement AI-first solutions.

📋 Description

• Own end-to-end US payroll for all ShieldCos on bi-weekly/semi-monthly cycles, including input collection, approval, funding, and post-payroll reconciliation • Process off-cycle runs, bonuses, commissions, retro pay, final pay, and corrections • Manage multi-state tax setup and compliance, including withholding, SUI/SDI, local taxes, reciprocity, and remote-worker nexus • Handle garnishments, child support, tax levies, and special deductions • Ensure accurate deductions for benefits, 401(k), HSA/FSA, and commuter programs • Complete payroll tax filings, amendments, agency-notice resolution, and year-end W-2, W-2C, 1099, and annual reconciliation processing • Manage GL integration, payroll journal entries, and monthly Finance reconciliations • Manage Shield’s international EOR partners and submit monthly payroll inputs • Review EOR payroll registers and invoices; reconcile employer costs, fees, and FX • Coordinate country-specific payroll requirements, onboarding, offboarding, contracts, and documentation through EOR platforms • Track employer costs by country and ShieldCo and support international payroll accruals and cost allocation • Answer international employee pay questions and support evaluation of new countries and EOR vendors • Support payroll audits and ACA, EEO-1, and state compliance reporting • Set up payroll for new ShieldCos, including entity setup, EIN and state tax registrations, bank/funding setup, and GL mapping • Maintain payroll controls, approvals, segregation of duties, and reporting for leaders and Finance • Reconcile benefit carrier invoices and payroll deductions; support Open Enrollment • Provide payroll data for nondiscrimination testing, Form 5500 filings, and plan audits • Process payroll treatment for FMLA, state paid leave, disability, military, personal, and international leave • Administer Rippling payroll and data integrity across HR, payroll, and benefits systems • Maintain integrations between Rippling, EOR platforms, and Finance systems • Perform employment and income verifications • Document and maintain payroll processes, calendars, and standard operating procedures • Work on the Total Rewards team, reporting directly to the Total Rewards Manager

🎯 Requirements

• 5+ years of hands-on payroll experience, ideally across multiple entities or EINs • Experience managing international payroll through HRIS/EOR providers or in-country payroll vendors • Rippling experience preferred • Working knowledge of multi-state payroll tax, garnishments, and pre-tax/post-tax deductions • Familiarity with statutory benefits, 13th-month pay, social contributions, and country-specific termination rules • Hands-on experience with a major payroll or HRIS platform; Rippling strongly preferred • Strong reconciliation skills and comfort in Excel, including lookups, pivot tables, and variance analysis • Experience with year-end processing, payroll tax filings, and payroll audits • Working knowledge of benefits deductions, 401(k) administration, FMLA, and state leave pay treatment • High attention to detail and discretion with confidential pay, medical, and personal data • CPP, FPC, or GPMP certification is a plus • Clear, patient communication skills for explaining pay to employees and managers • Comfort with ambiguity and building processes • Ability and willingness to document processes and procedures

🏖️ Benefits

• Benefits, 401(k), HSA/FSA, and commuter programs handled through payroll • 401(k) administration, including eligibility, deferral changes, loans, distributions, and timely contribution remittance • Statutory benefits, mandatory leave, pension contributions, and 13th-month pay for international employees • COBRA handoffs • Open Enrollment support • Paid leave, disability, military, and personal leave payroll treatment • Fully remote work • Career progression into Senior Payroll Specialist and Payroll Lead roles • Opportunity to work on global payroll strategy and eventually team management