Financial Administrator I, Retail Alternatives

🔥 12 hours ago

⛰️ Colorado, Nebraska, +4 more states – Remote

⛰️ Colorado – Remote 🌾 Nebraska – Remote 🗽 New York – Remote 🏈 Ohio – Remote 🍂 Massachusetts – Remote 🧀 Wisconsin – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 10%

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Ultimus Fund Solutions

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💸 Finance

☁️ SaaS

🤝 B2B

💰 Private equity on 2012-07

Finance • SaaS • B2B

Ultimus Fund Solutions is an independent provider of fund administration and investment operations solutions for advisors and asset/fund managers. The firm delivers high-touch, scalable services across public and private markets — including transfer agency, middle-office and investment operations, ETF launch and conversion support, and specialized administration for mutual funds, private equity, private credit, retail alternatives, REITs and other fund wrappers. Ultimus combines these services with integrated, AI-enabled technology platforms (Ultimus Connect, Portfolio Analytics Portal, Workflow Manager, Investor and Advisor Portal, Private Investor Portal and related tools) to provide data, reporting and workflow automation. According to its public materials it administers $775B+ in assets, supports 2,500+ funds, 450+ clients, and 1,200+ associates.

📋 Description

• Prepare complex financial statements and related reports for fund securities, including Forms N-Q, 10-K, 10-Q, N-23C-2, NSAR, N-CSR, N-CEN, N-PX, and 24f-2 • Compile quarterly reporting materials for Board Members • Prepare and validate client accounts, financial statements, audit deliverables, accruals, tax packages, and investor reporting • Analyze and reconcile investment activity and financial data, including cash, expenses, income, gains, and withholding • Monitor fund performance and distribute performance information to clients • Provide training and guidance to junior associates and perform preliminary reviews • Prepare and maintain fund budgets, including advisor reimbursements and waivers • Calculate monthly management fees and obtain appropriate approvals • Process fund expenses, including management and 12b-1 fees • Ensure SEC filings and related disclosures comply with applicable accounting standards • Maintain documentation of policies and procedures in accordance with authoritative accounting guidance • Serve as a first-level escalation point and resolve issues • Interact with rating agencies by releasing portfolio holdings, answering surveys, and providing fund information • Maintain daily contact with the Financial Administration team regarding financial statements, reports, and compliance • Perform other duties as required and assigned

🎯 Requirements

• Bachelor’s degree in accounting, finance, economics, business, or related field • 3+ years of experience with fund accounting or fund administration • Equivalent education and experience will be considered • Knowledge of financial reporting and performance systems • Knowledge of retail alternative investment products, including interval funds, tender offer funds, BDCs, REITs, and 34 Act private funds • Knowledge of stocks, bonds, options, foreign securities, and derivatives • Proficiency with Microsoft Office Suite • Proficiency with Adobe Acrobat • Creative and critical thinking skills for troubleshooting • Multitasking, analytical, and organizational skills • Strong commitment to quality, efficiency, and effectiveness • Ability to communicate ideas and information clearly and concisely, both written and orally • Ability to establish effective working relationships with associates and clientele