Project Admin Assistant

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🕒 June 29

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Access Offshoring

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Access Offshoring is a company that provides offshoring and remote staffing services to other businesses. Based on the company name and available website fragments, it appears to help firms source, onboard, and manage offshore talent (e. g. , remote employees or contractors) to support business operations. The company primarily operates as a service provider to other businesses rather than to consumers.

📋 Description

• Provide administrative support across multiple projects, ensuring tasks, timelines, and documentation are accurately maintained. • Manage calendars, meetings, and executive support requirements including scheduling, minutes, and follow-ups. • Maintain and organise project documentation, files, and records using Microsoft 365 and SharePoint. • Coordinate project workflows and task tracking using Asana or similar project management platforms. • Prepare reports, presentations, and project updates for internal and external stakeholders. • Assist with document control, version management, and compliance-related filing. • Support communication between project teams, contractors, clients, and suppliers. • Use AI tools such as ChatGPT, Claude, and Gemini to improve workflow efficiency, draft communications, and assist with reporting. • Monitor action items and deadlines, ensuring timely completion and escalation where needed. • Assist with general office administration and ad hoc project support as required.

🎯 Requirements

• Proven experience in project administration, executive administration, or similar support roles. • Strong proficiency in Microsoft 365 (Teams, SharePoint, Outlook, Word, and Excel). • Experience using Asana or other project management systems. • Familiarity with AI tools such as ChatGPT, Claude, and Gemini for productivity and workflow support. • Excellent organisational skills with the ability to manage multiple tasks and priorities. • Strong document management, reporting, and record-keeping capabilities. • High attention to detail and problem-solving ability. • Strong written and verbal communication skills. • Ability to work independently and collaboratively in a fast-paced environment. • Experience in professional services, construction, property, or project management environments is preferred. • A proactive mindset with strong initiative and the ability to anticipate project needs.

🏖️ Benefits

• Australian clients and Australian hours (giving you great experience and an early finish!) • Work from Home Allowance • HMO for you AND a dependent • 20 Days Annual Leave and 5 Days Sick Leave • Government Statutory Benefits • 13th Month Pay • Computer Equipment • Opportunities for growth • Competitive salary