Virtual Assistant

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🕒 May 1

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Assistantly

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

👥 HR Tech

🎯 Recruiter

🏢 Enterprise

HR Tech • Recruitment • Enterprise

Assistantly is a company that specializes in providing top-tier virtual and executive assistants to businesses looking for efficient and cost-effective solutions. The company offers a wide range of services including administration, marketing, operations, finance, and client success, providing a substantial cost saving to clients. Assistantly focuses on easing the hiring, onboarding, managing, and retaining of highly skilled assistants by offering fully-managed and scalable plans with a fixed monthly rate. Their unique selling point is the provision of highly qualified "unicorn" assistants who are trained for efficiency and come with a dedicated success team, ensuring the best possible match for their clients' needs. Trusted by over 500 fast-growing companies worldwide, Assistantly's main goal is to help businesses grow faster and more effectively by managing the complexities of building a team.

📋 Description

• As a Compass Real Estate Virtual Assistant, you will play a critical role in supporting real estate agents and teams by ensuring seamless transaction coordination, marketing execution, and client communication. • Key responsibilities include: • - Coordinate end-to-end real estate listings from pre-listing through launch and post-launch follow-ups • - Draft and review contracts, disclosures, and transaction documents based on agent instructions • - Manage contract-to-close timelines, milestones, compliance, and accuracy • - Facilitate daily communication with clients, agents, escrow, vendors, and internal teams • - Track multiple transactions and deadlines simultaneously • - Maintain and update Compass CRM, including contact tagging and database organization • - Create and distribute newsletters and email campaigns • - Update brand book, listing presentations, and marketing collateral • - Support listing marketing by inputting listings, coordinating photography, and preparing launch materials • - Assist with social media and digital marketing execution • - Ensure error-free documentation and marketing outputs • - Proactively identify gaps and streamline workflows to enhance operational efficiency

🎯 Requirements

• Required Qualifications: • - 3+ years of real estate transaction coordination experience, including contract-to-close management • - Experience coordinating end-to-end real estate listings from pre-listing through launch and post-launch follow-ups • - Proficiency with Compass CRM for contact and database management • - Experience using real estate transaction and contract tools such as DocuSign, Dotloop, SkySlope, Glide, and Google Drive • - Experience using email marketing tools such as HubSpot and Mailchimp (or similar platforms) • - Strong attention to detail with contracts, disclosures, and compliance documents • - Experience coordinating with real estate stakeholders including clients, agents, escrow/title, and vendors to manage transaction milestones and deadlines • - Professional English proficiency for client and agent communication • - Experience handling confidential client data in accordance with brokerage confidentiality and compliance policies • - Available to work during US business hours (Pacific and/or Central Time) • - Reliable computer and internet suitable for full-time remote work

🏖️ Benefits

• - Unlimited earning potential if you choose to take on multiple clients and have the capacity • - Generous health allowance to support your well-being • - Profit-sharing opportunities as the company grows • - Access to exclusive upskilling and training in AI, operations, and leadership • - Monthly raffles and performance bonuses • - A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey