Executive Assistant – Biotech

🔥 13 minutes ago

🌐 South Africa, Colombia, +2 more countries – Remote

🇿🇦 South Africa – Remote 🇨🇴 Colombia – Remote 🇦🇷 Argentina – Remote 🇲🇽 Mexico – Remote

💵 $2.5k - $3k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Perform daily inbox triage into designated categories • Draft professional replies and declines on the CEO's behalf • Manage complex, high-volume Google Calendars using strict precedence rules • Enforce 25- and 50-minute meeting defaults and required preparation blocks • Prevent scheduling inside travel and event days • Build AI-driven background briefs on upcoming meetings • Summarize call recordings and extract action items • Research networking and fundraising opportunities • Log every task and verbal commitment in Notion with an assignee and due date • Research and book travel and logistics • Manage schedule shifts during international work trips • Operate alongside the CEO and Chief of Staff to prepare the CEO for each day

🎯 Requirements

• 2+ years as a Virtual Assistant or Remote EA supporting C-suite executives in fast-growth startup environments • Advanced Gmail, Google Calendar delegate access, Google Drive, and Google Docs • Notion database views, task tracking, and database management • Slack async messaging and Attio CRM record management • Advanced prompting skills in Claude or ChatGPT • Absolute confidentiality regarding investor terms, clinical/biotech context, and sensitive information • Ability to work 10:00 AM–3:00 PM Pacific Time plus 3 flexible asynchronous hours • Ability to adapt support during international leadership travel across major time zone differences • Exceptional written English

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • No tracker • Full-time, 40 hours per week