Senior Executive Assistant – Operations Manager

Job not on LinkedIn

🔥 3 minutes ago

🇵🇭 Philippines – Remote

💵 $7 / hour

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 4%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Big League Movers

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2008

📦 Logistics

🤝 B2B

🚗 Transport

Logistics • B2B • Transport

Big League Movers is a full-service residential and commercial moving company based in Memphis, Tennessee that provides local and long-distance moves, packing and unpacking, piano and senior moving services, moving labor, and storage solutions. With 15+ years of experience, licensed and insured crews, and strong local reputation and reviews, they focus on tailored, professional, and reliable relocations for individuals, families, and businesses throughout the Memphis area and surrounding communities.

📋 Description

• Oversee and coordinate day-to-day operational activities across the remote team • Keep team members accountable for responsibilities, deadlines, and follow-through • Delegate tasks and coordinate multiple people or functions • Identify operational issues and take appropriate action • Create structure and improve workflows, processes, and team efficiency • Follow up on incomplete or delayed tasks and ensure commitments are fulfilled • Serve as a point of contact between the business owner and remote team • Ensure leads, customers, inquiries, and opportunities receive proper follow-up • Monitor CRM activity and maintain accurate notes, records, statuses, and next steps • Handle customer and client communication through phone, email, and other channels • Track customer issues through resolution • Organize priorities and keep initiatives moving with the business owner • Prepare information, updates, and reports for decision-making • Track projects, priorities, deadlines, and outstanding action items • Translate business priorities into actionable team tasks • Make routine operational decisions and escalate matters requiring executive involvement • Assist with social media and marketing execution, content scheduling, lead generation, and customer engagement • Maintain GoHighLevel or similar CRM systems and use RingCentral or similar VoIP systems • Work efficiently within Google Workspace • Identify opportunities for automation and use ChatGPT and other AI tools to improve productivity, research, documentation, communication, and workflows • Gradually take ownership of additional business operations so the owner can focus on sales, growth, and strategic priorities

🎯 Requirements

• 3+ years of relevant experience in senior EA, operations, project management, executive support, or a similar role • Demonstrated experience working directly with an executive, business owner, or leadership team • Experience coordinating or managing people, preferably remote teams • Strong organizational and follow-through skills • Excellent written and spoken English • Strong customer/client communication skills • Ability to prioritize multiple competing responsibilities • Strong judgment and problem-solving ability • Comfortable making routine decisions independently • Highly proactive and able to anticipate what needs to be done • Strong technology skills and willingness to learn new systems quickly • Strong advantage: GoHighLevel, CRM systems, RingCentral or similar VoIP platforms, Google Workspace, automation tools, ChatGPT/AI tools, project management and team collaboration platforms