Executive Assistant – Operations Support

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Coconut Careers

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2021

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Coconut Careers is a remote staffing and talent-matching company that connects businesses with vetted global professionals for roles such as executive assistants, digital marketers, sales reps, accounting assistants, and developers. They offer two hiring models — Managed Talent (monthly subscription where Coconut handles sourcing, vetting, payroll, compliance, and ongoing support) and Direct Hire (one-time flat fee) — and promote a free 40-hour trial to test fit. The company emphasizes rigorous vetting, curated matches, and support for employers scaling remote teams; their site lists 100K+ verified profiles and 600+ client companies and shows tools like salary calculator and job description generator.

📋 Description

• At Coconut, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. • We believe success happens when everyone wins. • Clients achieve their goals, and our virtual professionals find purpose and growth in their work. • Role: Executive Assistant/Operations Support

🎯 Requirements

• Capture leads from all channels and enter them into Stageforce/CRM so no leads are lost • Organize and categorize inbound leads inside the CRM • Respond to new leads quickly, ideally same day or next day, to keep them warm in a fast-moving real estate environment • Call or follow up with leads after form submissions to gather missing details and make the first point of contact • Qualify and filter leads so Dani only spends time on stronger-fit prospects • Create soft proposals in Canva using Dani’s existing template and criteria • Send proposals and manage follow-up communication after proposals go out • Track accepted proposals and support next steps once clients sign and pay • Handle contract renewal outreach for staged homes coming up on end dates, including checking whether to send an extension invoice or schedule destaging pickup • Support basic invoicing and admin follow-up tied to signed projects and renewals • Potentially assist with a landing page connected to Shopify for the future Elevated Home product line, depending on complexity • Strong customer service aligned with a luxury brand experience • CRM experience • Some sales administration experience • Stageforce experience, though not required • Basic invoicing experience • Comfort pulling reports / basic data handling • AI tool familiarity, including Claude • Ability to help with light landing page / Shopify setup • Natural communication skills on calls; should not sound overly salesy

🏖️ Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package. • 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus? • Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all! • US Holidays Off – Enjoy 12 paid US holidays throughout the year. • Maternity & Paternity Leave – We support growing families with dedicated leave for new parents. • Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits. • Life Insurance – Our full-time HMO plan includes life insurance for extra peace of mind. • Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources. • Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better! • Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too! • Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.