Virtual Assistant

Job not on LinkedIn

🔥 2 hours ago

🌐 Philippines, India – Remote

🇵🇭 Philippines – Remote 🇮🇳 India – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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HIKINEX

WebsiteLinkedInAll Job Openings

201 - 500 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

HIKINEX is a multi-channel integrated service provider that delivers outsourced sales, recruitment, virtual assistant, and marketing support to help companies scale quickly and reduce operating costs. The company offers sales-as-a-service (appointment setting, outbound sales, sales training), end-to-end recruiting and talent acquisition (sourcing, screening, ATS management, executive recruiting), virtual administrative support, and marketing/brand ambassador services. HIKINEX operates remotely out of San Francisco and emphasizes flexible, scalable staffing and operations solutions for B2B clients.

📋 Description

• Organize and maintain written and digital records, including data entry and document management • Coordinate calendars, schedules, and appointments across different time zones • Draft, proofread, and manage correspondence, reports, and presentations • Conduct research, collect data, and provide information for decision-making • Prepare meeting agendas, minutes, and follow-ups • Assist with meetings, conferences, and business development initiatives • Perform ad-hoc administrative duties for various business units • Support sales teams by managing CRM systems, tracking sales processes, making outbound calls, and assisting with client communications • Assist with new sales programs, procedures, and systems • Coordinate communication between internal teams, clients, vendors, candidates, and recruiters • Support recruiting teams by managing ATS activities, sourcing, LinkedIn outreach, email outreach, appointment setting, and candidate interviews • Manage invoicing, accounts receivable collections, bookkeeping, and financial transactions • Conduct monthly bank and credit card reconciliations • Assist with budgeting, financial reviews, and confidential financial documents • Use Excel to organize data, create charts, and generate reports • Manage digital files using Microsoft Office 365, Google Workspace, and ATS • Track project progress and communicate updates

🎯 Requirements

• No specific education requirements • No specific years of experience required • 1–3 years of administrative, virtual assistant, recruiting, or bookkeeping experience preferred but not required • Proficiency in QuickBooks • Proficiency in Microsoft Office 365 or Google Workspace • Familiarity with CRM platforms, Slack, ATS, and Zoom • Excellent command of written and verbal English • Strong organizational skills and ability to manage multiple tasks and deadlines • Independent problem-solving ability • Strong work ethic and attention to detail • Ability to work independently • Flexibility to work across different time zones • Ability to adjust to evolving business needs • Availability to work Monday to Friday, 8 AM–5 PM PST, with schedules subject to client requirements

🏖️ Benefits

• Full-time remote work for candidates in the Philippines • Contractual remote work for candidates in India and LATAM • Monday to Friday work schedule • Opportunity to contribute to a dynamic team • Opportunity to make a significant impact in a growing company