Executive Assistant I

🔥 0 minutes ago

🇦🇷 Argentina – Remote

💵 $1.1k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Job Duck

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Job Duck is a company specializing in connecting individuals with remote job opportunities for United States-based businesses. The company offers a variety of positions including legal assistants, marketing assistants, executive assistants, and case managers. Job Duck emphasizes helping people build careers by working from home, ensuring a good work-life balance while providing support and resources for career development. The focus is on remote, full-time positions that are well-compensated and offer a range of professional opportunities.

📋 Description

• Establish, organize, and maintain new client files with required folders and documentation • Send meeting reminders and related communications to attorneys, clients, and team members • Coordinate assignment of new matters to Senior Attorneys according to POD 2 procedures • Provide administrative coverage during the Primary Assistant's absence • Assist attorneys and Marketing with marketing initiatives • Serve as primary administrative liaison between POD 2 attorneys and Marketing • Create presentations and supporting materials • Coordinate administrative meetings for Senior Attorneys, including scheduling, invitations, and logistics • Prepare, coordinate, and distribute welcome communications to new clients • Coordinate administrative matter closing procedures • Support operational efficiency and adherence to administrative procedures • Coordinate collection, organization, and submission of attorney marketing content • Manage CR's calendar and scheduling during coverage periods • Prepare consultation notes and maintain accurate records during coverage support • Provide new POD 2 team members an overview of POD structure, procedures, and resources • Collaborate on updates and revisions to the Litigation POD 2 Policy Manual • Prepare and send client preservation letters according to procedures and attorney direction

🎯 Requirements

• Experience providing administrative support in a professional services or legal environment preferred • Strong organizational and time management skills • Ability to handle confidential information with professionalism and discretion • Excellent written and verbal communication skills • Ability to coordinate multiple projects and deadlines simultaneously • Experience managing calendars, meetings, and administrative workflows • Comfortable working independently while collaborating with cross functional teams • Proficiency with Microsoft Office Suite, including Word, Outlook, PowerPoint, and Excel • Experience with document management systems and file organization processes preferred • Experience coordinating presentations and administrative communications • English and Spanish languages

🏖️ Benefits

• Remote job opportunity • Great Place to Work Certification workplace