Administrative Coordinator

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Manila Recruitment

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

🎯 Recruiter

🏢 Enterprise

Recruitment • Enterprise

Manila Recruitment is a leading recruitment agency based in the Philippines, specializing in innovative talent sourcing and headhunting services. The agency provides a wide range of recruitment solutions including executive search, IT recruitment, offshore staffing solutions, remote staffing, and more. With a focus on understanding clients' strategic business objectives, Manila Recruitment offers tailored recruitment strategies for multinationals, corporations, and start-ups entering the Filipino market. The firm prides itself on a process-driven approach, offering comprehensive candidate guarantees and a database of over 250,000 candidates. Certified headhunters at Manila Recruitment are dedicated to passive candidate sourcing, ensuring quality hires that align with company culture and requirements.

📋 Description

• Coordinate with the company's appointed legal counsel regarding incorporation and business registration activities. • Assist with document preparation, collection, notarization, submission, and follow-up requirements. • Track and monitor registration milestones, permits, licenses, and other compliance-related activities. • Liaise with government agencies and regulatory bodies as required. • Serve as the company's local representative in the Philippines for administrative and operational matters. • Serve as the primary local point of contact for external stakeholders. • Coordinate with banks, government offices, service providers, consultants, and vendors. • Schedule meetings, manage correspondence, and facilitate communication between local and overseas teams. • Maintain organized records of corporate documents, contracts, permits, and company files. • Prepare reports, status updates, and administrative documentation as required. • Manage incoming and outgoing correspondence and ensure timely follow-up on action items. • Assist with procurement, vendor management, and office-related requirements. • Support day-to-day operational activities as the company establishes its presence in the Philippines. • Assist in implementing administrative processes and best practices. • Handle ad hoc projects and administrative tasks assigned by management. • Escalate issues promptly and coordinate with management and external advisors to ensure timely resolution.

🎯 Requirements

• Bachelor’s degree in business administration, Management, Communications, or related field. • 2-5 years of experience in administration, office coordination, executive support, operations, or a similar role • Strong fresh graduates with excellent communication and organizational skills may also be considered. • Strong organizational and time management skills with excellent attention to detail. • Excellent written and verbal communication skills in English. • Ability to work independently with minimal supervision. • Resourceful, proactive, and capable of managing multiple priorities simultaneously. • Proficiency in Microsoft Office and Google Workspace applications • Reliable, trustworthy, and highly organized with strong attention to detail. • Must be willing to travel within Metro Manila as required to coordinate with banks, law firms, government agencies for business registration, document processing, and operational requirements. • **Preferred Qualifications** • Experience coordinating with government agencies, banks, legal firms, or professional service providers. • Familiarity with business registration processes, corporate documentation, or administrative compliance requirements. • Experience supporting remote or international teams.