Founder’s Associate – Executive Assistant, AI & Automation Native

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MindFriend PRO

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🏛️ Government

🏢 Enterprise

B2B • Government • Enterprise

MindFriend PRO is a psychologist-led advisory that helps organizations, governments, and leaders understand and leverage human dynamics—behaviour, culture, and leadership—to improve performance, decision-making, and organisational transformation. Combining behavioural science, strategic thinking, and global expertise, MindFriend PRO translates human insight into practical strategies, offers membership-based advisory services, and supplements its consultancy with tools such as an AI therapist while emphasising privacy and implementation support.

📋 Description

• **About the Role** • This role combines elements of a Founder’s Associate, Executive Assistant, Chief of Staff, AI Automation Specialist, and Operations Assistant. • MindFriend is an online market platform for therapist, looking for a highly capable, practical, and AI-native assistant to work directly with the founder. • This is a hands-on, trusted role for someone who can move between executive support, operations, AI automation, bookkeeping coordination, research, and day-to-day problem solving. • We are looking for a rounded, seasoned person who can help the founder save time, stay organized, automate workflows, and keep the business moving forward.

🎯 Requirements

• What We’re Looking For • Highly organized, reliable, and detail-oriented • Experienced supporting founders, executives, or small teams • Strong with AI tools, automation, and modern software • Comfortable building or managing AI agents and automated workflows • Able to assist with bookkeeping and financial admin • Good at online research, especially legal and compliance-related topics • Discreet, trustworthy, and professional with confidential information • A clear communicator who can write well and summarize complex topics • Proactive and able to work independently without constant supervision • Flexible and willing to help with a wide range of founder-level tasks • **Useful Experience** • Experience in any of the following areas would be a strong advantage: • Executive assistant or chief of staff work • Founder support in a startup or small business • AI automation, AI agents, prompt engineering, or workflow design • Bookkeeping tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, or Excel/Google Sheets • Legal/compliance research or administrative support • Operations, project management, or business administration • Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, Asana, or similar tools

🏖️ Benefits

• **Perks & Compensation:** • Performance-Driven Pay: We start with a competitive base salary, but your growth is tied directly to your impact. As you deploy better AI agents and streamline our operations, your compensation increases to reflect your expertise. • Global Mobility (Europe Bound): MindFriend is expanding. If you are a rockstar operator, we are fully committed to supporting your future relocation and visa sponsorship to move to Europe. • Work From Anywhere: Fully remote with flexible hours, as long as the job gets done.