Executive Assistant – US Sales Team

🔥 16 hours ago

🇵🇭 Philippines – Remote

💵 ₱45k - ₱55k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 2%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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NightOwl Consulting Philippines Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

💼 Consulting

⚖️ Legal

📦 Logistics

Consulting • Legal • Logistics

NightOwl Consulting Philippines Inc. is a BPO and staff-augmentation firm specializing in mortgage operations support. The company provides offshore teams and trained mortgage professionals in the Philippines who work US business hours to support lenders, brokers, branches, and independent mortgage banks across roles such as loan officer support, underwriting assistance, disclosure and closing support, compliance, licensing, and administrative functions. NightOwl emphasizes seamless integration with clients' processes, transparent cost-plus pricing, and long-term partnerships to scale mortgage operations and reduce costs.

📋 Description

• Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups • Handle inbound and outbound phone calls as needed • Maintain and organize complex calendars, schedule appointments, and coordinate meetings using integrated Calendly • Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization • Use Canva to design presentations, marketing materials, and other collateral • Coordinate a social media calendar to ensure posts reach the appropriate medium • Arrange and coordinate business travel plans, accommodations, and itineraries • Draft and edit correspondence, reports, and other documents for the executive team • Prepare meeting agendas, attend meetings as needed, compile meeting minutes, and support team communication and collaboration • Assist with special projects, ensuring accurate and timely completion

🎯 Requirements

• 2+ years of Executive Assistance Experience required to get an interview • Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry • Exceptional organizational and multitasking abilities • Proficient in all social media types • Strong attention to detail and a proactive approach to problem-solving • Ability to handle many tasks in an ever-changing environment • Excellent written and verbal communication skills • Proficiency in Microsoft Office Suite and other relevant software • Knowledge of Shape CRM is a plus • Proficiency in Canva for assistance with marketing flyers is a plus • Must complete the video interview task before receiving an in-person interview

🏖️ Benefits

• Above market salary • HMO on Day 1 for principal and two dependents • Government-mandated benefits • Performance-based Incentives • Quarterly Company Events • 1,000 PHP De Minimis • Equipment and software provided