Administrative Assistant – Clinical Operations

Job not on LinkedIn

🔥 2 minutes ago

🇿🇦 South Africa – Remote

💵 $1.3k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 5%

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NIVA Health

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🛡️ Insurance

⚕️ Healthcare Insurance

Consulting • Insurance • Healthcare Insurance

NIVA Health is a healthcare provider focused on natural pain relief and renewal through cutting-edge therapies. They specialize in a variety of treatments, including IV Vitamin Therapy, wound care, and solutions for conditions such as erectile dysfunction, joint pain, and neuropathy. With multiple locations, they aim to help patients avoid unnecessary surgeries and medications while promoting overall wellness and vitality.

📋 Description

• Provide day-to-day administrative support to the Director of Nursing • Manage and organize the Director of Nursing's calendar, meetings, appointments, deadlines, and priorities • Assist with meeting preparation, notes, follow-up items, and action-item tracking • Organize information, reports, correspondence, and other materials for the Director of Nursing • Identify upcoming deadlines, unresolved items, and areas requiring follow-up • Coordinate meetings and communication among nursing leadership, providers, nurses, Case Management, and other departments • Review employee timecards, monitor time and attendance records, and support payroll-related approvals and corrections • Review and track employee mileage submissions and maintain related records • Coordinate patient and provider schedules, communicate changes, and support continuity of patient care • Communicate operational messages, reminders, deadlines, and process updates to the team • Track outstanding requests and follow up with responsible team members • Coordinate onboarding activities, orientation, training, introductions, equipment requests, and checklists for new Wound Care team members • Coordinate offboarding, asset recovery, shipping arrangements, and returned-property confirmation • Partner with HR, IT/BII, Clinical Operations, and other departments to support employee transitions • Help keep clinical leadership priorities organized so the Director of Nursing can focus on clinical leadership, employees, and patient care

🎯 Requirements

• 2+ years of administrative, executive support, healthcare operations, medical office, or similar experience preferred • Experience supporting a manager, director, or senior leader strongly preferred • Healthcare or clinical operations experience is a plus • Strong organizational and time-management skills • Exceptional attention to detail and follow-through • Ability to manage multiple priorities and deadlines simultaneously • Strong written and verbal communication skills • Comfortable working with calendars, spreadsheets, email, electronic timekeeping systems, and other technology • Ability to handle confidential employee and patient-related information with appropriate discretion • Ability to work independently while maintaining strong communication with leadership and team members • Comfortable working in a fast-paced environment where priorities may change based on patient and operational needs • Work schedule: US Timezone (East Coast)