Operations-Focused Executive Virtual Assistant

Job not on LinkedIn

🕒 May 29

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 44%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourced Staff

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Outsourced Staff is a company that specializes in providing high-caliber remote teams for various roles including software development, IT support, digital marketing, and customer service. With over 25 years of experience, they focus on matching businesses with exceptional talent to aid in their growth, ensuring candidates are thoroughly screened for skills and cultural fit. The company offers a wide range of outsourced solutions, including virtual assistance, software development, and customer support, promoting efficiency and productivity for their clients.

📋 Description

• Take ownership of the Principal’s inbox and calendar by prioritizing key communications • Manage scheduling and resolving conflicts • Review current workflows and develop and establish clear, structured Standard Operating Procedures (SOPs) • Manage the full job lifecycle including scheduling and dispatching technicians, updating and tracking job statuses • Maintain structured and efficient digital filing systems (Google Drive / Dropbox) • Assist in establishing and managing systems such as JotForm for team processes, • Coordinate internal projects and communicate with the team via VOIP calls

🎯 Requirements

• Minimum 3+ years of experience in a Virtual Assistant, Executive Assistant, or Operations role • Advanced proficiency in Google Workspace or Microsoft 365 • Strong written and spoken English communication skills • Proven ability to identify, improve, and streamline processes or systems within a business • Experience in developing and documenting SOPs (Standard Operating Procedures) to enhance efficiency and consistency • Ability to work AEST business hours (8:00 AM – 4:00 PM) • Reliable high-speed internet and a professional home office setup

🏖️ Benefits

• Training on ServiceM8 • Professional development opportunities