Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 ₱40k - ₱50k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Pear Tree.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Pear Tree is a Melbourne‑born offshore recruitment and hiring services company that connects Australian, US, and UK businesses directly with skilled offshore professionals (primarily from the Philippines) without agency markups. They provide end-to-end hiring support — sourcing, screening, skills assessments, video interviews, reference checks — and offer payroll, Employer‑of‑Record, and compliance assistance plus a six‑month replacement guarantee. Pear Tree recruits across IT, sales & marketing, finance, creative, admin and operations roles, emphasizing cost savings, direct pay to talent, and secure onboarding workflows.

📋 Description

• Manage the founder's calendar and day-to-day schedule • Coordinate meetings, appointments, and competing priorities • Schedule meetings and organize relevant attendees and information • Provide reminders for important meetings, deadlines, and commitments • Organize and prioritize incoming emails • Identify urgent or high-priority communications • Draft and coordinate routine responses where appropriate • Track outstanding communications and complete follow-ups • Coordinate internal and external meetings • Prepare agendas, summaries, outlines, and supporting information • Capture key actions and follow-up requirements • Track outstanding actions after meetings • Coordinate communications with clients, partners, and stakeholders • Maintain structured workflows across the business • Organize priorities, tasks, deadlines, and outstanding actions • Develop systems and processes to improve day-to-day efficiency • Maintain organized digital files and business documentation • Streamline repetitive administrative tasks • Support the rollout of new product and content initiatives, including AIO Kids • Assist with organizing and coordinating content • Track timelines, actions, and outstanding deliverables • Support communication and coordination for company initiatives • Prepare summaries, outlines, templates, and basic business documents • Format and organize information into clear documents • Maintain spreadsheets, trackers, and administrative records • Assist with research and information gathering • Provide general administrative support across changing business priorities • Report directly to the Business Owner/Founder

🎯 Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Senior Virtual Assistant, or similar • Excellent organizational and time-management skills • Strong calendar and inbox management experience • Excellent written and verbal English communication • Strong attention to detail • Ability to manage multiple priorities simultaneously • Confident working independently in a remote environment • Proactive approach to identifying and completing tasks • Strong digital and technology capability • Ability to handle confidential information professionally • Comfortable supporting a fast-moving founder or business owner • Experience supporting a founder, entrepreneur, or senior executive directly • Experience coordinating content, digital projects, or program rollouts • Strong document preparation and presentation skills • Experience using AI tools to improve administrative efficiency • Experience developing workflows, templates, and administrative systems • Familiarity with project or task management platforms

🏖️ Benefits

• Working New Zealand business hours • Public holidays in New Zealand