Executive Assistant – Estimation, Marketing Support

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Virtual Assist

WebsiteLinkedInAll Job Openings

11 - 50 employees

📣 Marketing

📦 Logistics

💼 Consulting

Marketing • Logistics • Consulting

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

📋 Description

• Coordinate and maintain complex executive schedules, meetings, logistics, agendas, and follow-up tracking • Manage executive communications, correspondence, emails, messages, and requests • Prepare reports, presentations, proposals, and business documents • Track action items, deadlines, deliverables, and project schedules • Manage executive travel arrangements and detailed itineraries • Organize digital files, contracts, client documents, and confidential records • Develop and improve administrative processes • Handle special projects and ad hoc assignments • Assist with project estimates, bids, proposals, contracts, change orders, and project documentation • Coordinate with estimators, project managers, subcontractors, and vendors • Request and track supplier and subcontractor quotations • Maintain estimating databases, pricing sheets, bid documents, and project files • Review project plans and specifications; monitor bid deadlines and submissions • Track project progress and communication between executives and field operations • Plan, schedule, and publish social media content across Facebook, Instagram, LinkedIn, and other channels • Create marketing materials, graphics, presentations, promotional content, newsletters, and email communications • Monitor social media engagement and respond to inquiries • Track marketing metrics and prepare monthly reports • Maintain website content, company profiles, and online listings • Coordinate project photo and video assets and support branding initiatives • Maintain CRM platforms, customer databases, and operational records • Support client relationship management and follow-ups • Research competitors, industry trends, vendors, and business opportunities • Coordinate interviews and maintain hiring records • Track expenses, invoices, reimbursements, and administrative budgets • Collaborate with cross-functional teams for smooth communication and project execution

🎯 Requirements

• Minimum of 3 years of experience as an Executive Assistant, Senior Virtual Assistant, Operations Coordinator, Estimating Coordinator, or similar role • Previous experience in the construction, home services, roofing, landscaping, restoration, or related industries is highly preferred • Experience supporting construction estimating processes, bid preparation, or project coordination • Background in social media management, digital marketing, or marketing coordination • Excellent written and verbal English communication skills • Advanced proficiency with Google Workspace and/or Microsoft Office applications • Experience using project management platforms such as ClickUp, Asana, Trello, Monday.com, or Notion • Familiarity with CRM platforms such as HubSpot, Salesforce, JobNimbus, Jobber, Buildertrend, ServiceTitan, Zoho, or similar software • Experience with estimating software such as PlanSwift, Buildertrend, STACK, Procore, Bluebeam, or similar platforms is a strong advantage • Basic knowledge of Canva, Adobe Express, or similar graphic design tools • Strong organizational, analytical, and problem-solving skills • Exceptional attention to detail with the ability to manage multiple priorities simultaneously • Ability to work independently while maintaining consistent communication with leadership • High level of professionalism, integrity, and confidentiality • Experience supporting executives, business owners, or senior leadership teams is highly preferred

🏖️ Benefits

• work-from-home opportunity • Opportunity to contribute to a growing business by enhancing efficiency and client experience • Supportive and collaborative work environment