Virtual Medical Executive – Practice Administrative Assistant

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staffing For Doctors

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2025

🏥 Healthcare

🤝 B2B

🎯 Recruiter

Healthcare • B2B • Recruitment

Staffing For Doctors is a U. S. -based staffing service that places HIPAA-trained, specialty-matched virtual medical assistants and related clinical support staff for medical practices. Their remote team members handle scheduling, EHR documentation and charting, prior authorizations, patient communication, and other administrative/clinical tasks across dozens of specialties; hires are presented quickly (matched in 24 hours and live/onboarded within ~48 hours) at a flat $14/hr rate with no long-term contracts. The company emphasizes compliance and data security (HIPAA-trained staff, SOC 2 certified, BAA included, 256-bit SSL), white-glove onboarding via a dedicated customer success manager, and serves practices through a portal and demo/onboarding process.

📋 Description

• Transfer patient demographics, chart histories, medications, and records accurately into Atlas MD EMR • Audit patient records for gaps and flag clinical discrepancies for physician review • Ensure demographic accuracy, document attachment, and preservation of patient history without making clinical judgments or altering clinical data • Triage administrative patient communications • Manage patient scheduling and maintain scheduling rules • Track administrative action items and follow up on outstanding paperwork • Build and improve daily operational workflows • Assist in implementing new practice management tools • Manage the physician’s executive calendar and professional correspondence • Organize travel itineraries and coordinate travel logistics • Track outstanding projects through completion • Conduct business and clinical research • Create executive-ready PowerPoint presentations, spreadsheets, and summary reports • Identify practice bottlenecks and build standardized operating procedures (SOPs) • Operate independently with minimal oversight to support a growing Direct Primary Care / Family Medicine practice

🎯 Requirements

• Proven background supporting a U.S. medical practice, with direct experience in EMR data entry, chart management, and administrative workflows • Strong comfort and willingness to handle Executive Assistant responsibilities, including calendar management, travel booking, research, and presentation creation • Advanced proficiency in Microsoft Office, especially PowerPoint and Excel, or Google Workspace • Ability to learn new software platforms rapidly • Excellent written and verbal English communication skills with a polished, professional tone • High organizational skills, exceptional follow-through, and ability to work independently with minimal oversight • Solid understanding of HIPAA regulations and commitment to protecting patient health information (PHI) • Dedicated, quiet, HIPAA-compliant home workspace • High-performance computer (PC/Mac), high-speed internet, backup power/internet solutions, and noise-canceling headset • Preferred: Experience with Atlas MD EMR, Direct Primary Care (DPC), or Family Medicine clinic workflows • Preferred: Hands-on experience with EMR record migration or mass data transfer projects • Preferred: Prior experience supporting a solo practitioner, business owner, or medical director as an Executive Assistant • Preferred: Familiarity with RingCentral or virtual telephony platforms