HR Coordinator – Admin

🔥 21 minutes ago

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TechnologyAdvice

WebsiteLinkedInAll Job Openings

201 - 500 employees

📣 Marketing

🛍️ eCommerce

📱 Media

Marketing • eCommerce • Media

TechnologyAdvice is a media and technology company that provides insights and recommendations on business-to-business (B2B) technology products and services. The company specializes in helping organizations make informed purchasing decisions by offering expert analysis and comparisons of various software solutions including HR software, CRM, project management tools, and business intelligence systems. Through data-driven analysis and extensive research, TechnologyAdvice aims to simplify the technology buying process and provide valuable resources for businesses looking to implement new digital solutions.

📋 Description

• Support recurring HR operations, including employment verifications, government and compliance requests, policy acknowledgments, employee documentation, and routine HRIS updates • Maintain accurate employee records, files, and process documentation; support audits and keep required information current • Prepare and maintain recurring HR reports, trackers, communications, and distribution groups, including PTO, attendance, and employee activity reporting • Monitor shared HR and administrative inboxes, tickets, and requests for timely follow-up, resolution, or escalation • Coordinate onboarding, offboarding, employee changes, documentation, notifications, office access, equipment, shipping, workspace readiness, transfers, title changes, reporting-line updates, and approved compensation changes • Gather and organize records related to attendance, employee activity, or employee relations concerns; summarize facts and escalate to HR leadership • Provide scheduling, meeting coordination, document preparation, and administrative support for People Operations programs and projects • Assist with benefits, payroll, leave, and compliance administration • Coordinate equipment, shipping, vendor, office access, workspace, supplies, and other location-specific administrative needs • Maintain HR, equipment, and office inventories; coordinate with vendors, property management, and onsite partners; escalate concerns • Provide logistical support for employee meetings and occasional company events • Handle confidential employee and company information discreetly • Support additional People Operations and administrative projects as assigned

🎯 Requirements

• 2–4 years of experience supporting Human Resources, People Operations, employee services, or another HR-focused function • Experience maintaining employee records and handling confidential or sensitive information with discretion • Highly organized, able to manage recurring responsibilities, deadlines, and competing priorities • Strong attention to detail and consistent follow-through • Clear and professional written and verbal communication skills • Comfortable following established processes and recognizing when escalation is needed • Able to gather information, organize documentation, and summarize key facts for review • Proactive and solutions-oriented, able to independently identify and address HR and administrative needs • Comfortable working with employees, managers, senior leaders, vendors, and cross-functional partners across locations and time zones • Experience using Google Workspace, including Gmail, Google Drive, Docs, Sheets, Slides, and Calendar • Comfortable learning and working across HR systems, ticketing platforms, Slack, spreadsheets, and shared-document tools • Able to coordinate onboarding, offboarding, equipment, shipping, vendor, and administrative requests • Agile professional who excels in a fast-paced environment and can pivot strategies to meet business needs • Must have a working laptop/PC, internet, and a backup connection • Must be currently authorized to work in the Philippines at hire and maintain authorization throughout employment • Pre-employment screening required

🏖️ Benefits

• Mentorship programs • Leadership academies • Opportunities to shape company culture and DEI initiatives • Flex Fridays, with the option to adjust the 40-hour week for a full or half day off on Fridays • Remote-first work from home • 14 days of annual paid time off • Philippine government-declared holidays • 5 additional paid time-off days after 1 year • Philippine statutory benefits: SSS, PhilHealth, and HDMF • Corporate HMO Plan for all full-time PH employees after two months of tenure • Monthly rice subsidy under government guidelines • Headspace app access • Bonus for presenting in the monthly speaker series