Executive Assistant

Job not on LinkedIn

🔥 57 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Wingman Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Wingman Group is an Australia & New Zealand offshore staffing and operational support provider that connects degree-qualified remote professionals (primarily in the Philippines) with businesses to handle administrative, compliance, back-office, marketing, data, and cybersecurity functions. They specialize in embedding remote teams into real estate, mortgage broking, financial services, buyers agency, and property management operations to help firms scale, improve efficiency, and reclaim time. Wingman also offers process design, recruitment, training, onboarding, and ongoing account management to ensure secure, high-performing offshore support.

📋 Description

• Provide administrative and coordination support to an executive • Manage and organise the executive’s Outlook inbox using folders and categorisation • Respond to routine enquiries and correspondence where appropriate • Identify and action emails requiring follow-up • Manage and maintain the executive’s calendar and schedule • Schedule appointments, meetings, calls, and discussions • Coordinate one-on-one meetings with the property management team • Attend meetings to understand context, priorities, and decisions • Take clear and accurate meeting notes • Review meeting recordings, transcripts, and notes where required • Convert agreed actions and commitments into actionable tasks • Schedule follow-up meetings and block time in the executive’s calendar • Attend property management meetings on behalf of or alongside the executive • Record relevant notes, decisions, and action items • Coordinate follow-up activities and track commitments through to completion

🎯 Requirements

• At least 2 years of experience in an administrative role • Experience working with international clients or teams, particularly from Australia, the United States, or New Zealand • Proficiency with software or tools such as Microsoft Office Suite, Google Workspace, and project management tools • Experience managing a calendar or scheduling appointments for an executive or team • Comfortable communicating with clients, vendors, and team members via calls, text, email, or other communication channels • Self-provided equipment: computer with 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro • Power backup such as a power station, power bank, or UPS • Secondary/external monitor • Noise-cancelling headset and webcam • Minimum internet bandwidth of 40–50 Mbps for both download and upload • NBI or Police Clearance • Government-issued ID • BIR self-registration and required government contributions • Ability to work 7AM to 4PM MNL time, Monday to Friday • English proficiency test and personality test • Quiet, sufficiently spacious, closable work-from-home location • Dual monitor setup and backup internet requested • Willingness to comply with Wingman IT and security requirements, system monitoring, and safety tools • Agreement to independent contractor engagement under Singapore law with Philippines Resources Pte. Ltd.

🏖️ Benefits

• 20 Paid Time Off • Referral Bonus - 70 AUD per successful referral to the Wingman platform • Annual Trip • Dedicated Support Contact (CSM) • Access to a Network to collaborate with fellow contractors and onshore specialists • Opportunities to Upskill through optional sessions, peer learning, and developmental pathways • Potential for additional contracts, Statements of Work, or expanded workloads • High-Impact Projects with Australian partners • Flexibility First with full autonomy on how work is delivered • Advisory Support for HR, Tax, and setup guidance • 100% Work-From-Home Contracts