Vehicle Registration, Administration Clerk

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Wingman Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Wingman Group is an Australia & New Zealand offshore staffing and operational support provider that connects degree-qualified remote professionals (primarily in the Philippines) with businesses to handle administrative, compliance, back-office, marketing, data, and cybersecurity functions. They specialize in embedding remote teams into real estate, mortgage broking, financial services, buyers agency, and property management operations to help firms scale, improve efficiency, and reclaim time. Wingman also offers process design, recruitment, training, onboarding, and ongoing account management to ensure secure, high-performing offshore support.

📋 Description

• Process all vehicle registrations and CTP for new, used, and demo vehicles • Prepare and lodge Notice of Disposals, plate changes, and transfer documentation • Ensure compliance with RMS requirements and company policies • Create daily Repair Orders and Purchase Orders • Maintain accurate internal logs and registration records • Coordinate with Pre-Delivery and Sales teams to support smooth vehicle handovers • Order and manage number plates, including security and stock control • Maintain Police Book records and documentation accuracy • Assist with deal processing and month-end deadlines • File and maintain documentation according to RMS and company standards • Provide backup support to Reception when required • Report to the Group Administration Manager at a busy dealership in Blacktown

🎯 Requirements

• Strong knowledge of RMS processes and compliance requirements • Exceptional attention to detail and accuracy • Ability to manage high volumes and work to strict deadlines • Strong organisational and time management skills • Professional written and verbal communication skills • Intermediate computer skills • Previous experience in automotive registration administration desirable • At least 2 years of experience in an administrative role • Experience with international clients or teams, particularly Australia, the United States, or New Zealand • Proficiency with software or tools such as Microsoft Office Suite, Google Workspace, or project management tools • Ability to work 7AM to 4PM MNL time, Mondays to Fridays • Self-provided equipment: computer with 8GB RAM, Intel Core i5 or AMD Ryzen 5 12th generation or newer, 512GB HDD/SSD, and Windows 11 Home or Pro • Power backup, secondary/external monitor, noise-cancelling headset, webcam, and 40–50 Mbps minimum download and upload internet speed • BIR registration and contributions required for contractors • NBI or Police Clearance • Government-issued ID • Ability to comply with Wingman IT and security requirements and system monitoring • Ability to provide an English Proficiency Test result and personality test result • Ability to provide references and complete pre-employment checks • Independent contractor agreement under Singapore Law with Philippines Resources Pte. Ltd.

🏖️ Benefits

• 20 Paid Time Off • Referral Bonus – 70 AUD per successful referral to the Wingman platform • Annual Trip • Dedicated Support Contact (CSM) • Access to a Network • Opportunities to Upskill • Potential for additional contracts, Statements of Work, or expanded workloads • High-Impact Projects • Full autonomy on how you achieve outcomes • HR, Tax, and setup guidance • 100% Work-From-Home Contracts • Company events • Opportunities for promotion • Promotion to permanent employee • Work from home