Recruitment Operations Assistant

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Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

At Winning Assistants, we help doctors, healthcare professionals, and business owners save time, cut costs, and scale their operations with highly skilled, HIPAA-compliant virtual assistants. Our VAs handle tasks like admin support, medical office management, marketing, and customer service, allowing you to focus on growth.

📋 Description

• Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness. • Process resume backlogs using proprietary AI/GPT tools. • Extract candidate information from resumes and accurately input data into the CRM. • Summarize candidate resumes using custom GPT tools to support recruiter evaluations. • Extract relevant skills and keywords from resumes to improve candidate matching and searchability. • Create, configure, and maintain job orders within the CRM system. • Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms. • Build, organize, and maintain candidate pipelines for current and future hiring needs. • Collect, organize, and manage candidate resumes and recruitment documents. • Perform high-volume data entry while maintaining exceptional accuracy and attention to detail. • Assist with WIX website updates, including posting job opportunities and entering job-related information. • Provide light bookkeeping and administrative support as needed. • Support recruiters with operational and administrative tasks to improve recruitment efficiency. • Maintain confidentiality when handling candidate and company information. • Continuously identify opportunities to improve recruitment workflows and operational processes.

🎯 Requirements

• At least 1 year of previous experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred. • Experience using CRM systems or applicant tracking systems (ATS). • Comfortable learning and using AI-powered tools, including custom GPT applications. • Experience sourcing candidates through LinkedIn, Facebook, and other social media platforms. • Excellent computer literacy and technical aptitude. • Strong organizational skills with the ability to manage large volumes of information. • High level of accuracy and attention to detail. • Excellent time management and ability to prioritize multiple tasks. • Strong problem-solving and critical thinking skills. • Self-motivated with the ability to work independently. • Reliable, dependable, and able to consistently meet deadlines. • Professional communication skills, both written and verbal. • Ability to handle confidential and sensitive information with discretion. • Must be proficient in speaking and writing English very clearly. • Must have relevant work experience. • Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]. • Must be available for video meetings with your camera on (when needed).

🏖️ Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. • Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. • Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. • Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. • Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. • Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. • Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.