Administrative Assistant

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Zeitview

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚡ Energy

🤖 Artificial Intelligence

🚗 Transport

💰 $55M Series E on 2023-02

Energy • Artificial Intelligence • Transport

Zeitview is a company dedicated to accelerating the global transition to renewable energy and sustainable infrastructure. They offer advanced inspection solutions that utilize artificial intelligence and machine learning to analyze visual data. Operating in over 60 countries, Zeitview provides efficient inspections and property insights across various asset classes, including wind, solar, construction, telecom, and utilities. Their solutions aim to deliver safe, fast, and cost-effective inspections, helping customers improve operations and reduce maintenance costs while promoting sustainable energy and infrastructure practices.

📋 Description

• Provide HSE documentation to clients via web platform or email • Interface with local safety technician in the preparation of new documents • Handle invoicing processes with both subcontractors and clients • Create service orders in the company system and update statistical data • Interface with subcontractors for service mobilization and ensure they have necessary documentation for missions • Interface with clients to define mobilization dates and other related tasks • Plan and assist in the development of operations training and workflows • Communicate with local stakeholders to determine operational requirements • Travel to and from remote job sites throughout LATAM as needed.

🎯 Requirements

• 2+ years of experience as an Administrative Assistant or in a similar clerical role • Native Portuguese speaker with proficiency in Spanish and English • Knowledge of Spanish is a plus • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Experience understanding client Scope of Work (SOW) objectives • Excellent organizational and time-management skills with the ability to document processes clearly • Strong communication and interpersonal abilities, with the ability to interact professionally with clients as needed • Ability to work independently and as part of a team • Able to manage multiple tasks simultaneously while meeting strict deadlines.

🏖️ Benefits

• Competitive salary • Statutory health benefits • Work-from-home environment: flexibility for employees is promoted • Autonomy and opportunities for career progression • Diverse, equitable, and inclusive culture: a place where your voice matters