Billing, Invoicing & Field Payroll Coordinator

🕒 September 2

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 32%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Audit daily timecards for approximately 25 field inspectors and engineers • Follow up proactively to ensure same-day compliance and mathematically sound submissions • Translate field time, site notes, overtime, and reimbursable expenses into billable service lines and project job codes • Assemble complete draft invoice packages with clean time entries and expense documentation • Resolve contract threshold discrepancies before final sign-off • Compile audited and finalized timesheet summaries aligned with base pay, overtime, and field allowance policies for payroll execution

🎯 Requirements

• Background in accounting support, bookkeeping, or billing, ideally in field services • Ability to catch errors in time entries, rates, and site logs • Comfortable making direct follow-up calls and sending messages to field staff, technicians, and Project Managers • Advanced Microsoft Excel and Google Sheets skills, including formulas, VLOOKUP/XLOOKUP, and Pivot Tables • Ability to adapt to cloud-based timekeeping platforms such as Deltek, ERP systems, QuickBooks Online, and digital communication tools • Private, quiet, and secure dedicated workspace • High-performance computer setup • Dual monitors • High-speed fiber internet • Reliable power backups

🏖️ Benefits

• Comprehensive HMO coverage • Group Life Insurance • Paid leave credits • Government-mandated benefits • Performance incentives • Overtime Pay • Night Differential • 13th Month Pay