Multi-Entity Bookkeeper, Financial Administrator

🕒 September 2

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 33%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsource Access Careers

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2019

📣 Marketing

⚖️ Legal

📦 Logistics

Marketing • Legal • Logistics

<Outsource Access Careers> Outsource Access Careers is a fully managed outsourcing and virtual services firm that connects U. S. -based clients with remote virtual staff located primarily in the Philippines. The company recruits, vets, trains, and matches virtual assistants and specialists across functions such as social media, admin/executive support, accounting, sales, HR, graphic design, marketing, and legal support, and operates a remote-first model with structured benefits, training, and employee support programs. It emphasizes long-term career growth for remote workers, compliance with local employment benefits, and tailored client staffing solutions.

📋 Description

• Own full-cycle bookkeeping across 7 distinct operating entities • Perform monthly bank and credit card reconciliations • Maintain general ledgers and ensure accurate intercompany accounting • Manage QuickBooks Online class tracking and location tracking • Process complex payroll runs in ADP Workforce Now • Administer garnishments and health insurance deduction audits • Map journal entries to individual care houses and locations • Drive monthly accounts receivable, rent, and resident statements • Audit Medicaid billing records • Track care house labor hours to optimize budgets • Execute month-end closes and track accruals • Compile clean audit packages for external CPAs • Support year-end tax preparations and Adjusted Journal Entries

🎯 Requirements

• Bachelor’s degree in Accounting, Accountancy, or Finance • 4+ years of hands-on, progressive bookkeeping experience managing multi-company portfolios • Advanced, proven mastery of QuickBooks Online, especially class/location tracking • Deep hands-on expertise with ADP Workforce Now for payroll and GL integration • Extreme attention to financial detail, including deduction discrepancy detection and Medicaid billing audits • Advanced Excel skills, including Pivot Tables and XLOOKUPs • Ability to adapt to cloud-based accounting systems, multi-company ERP environments, digital document vaults, and secure corporate VPN networks • Dedicated, private, quiet, and secure home office • High-performance computer, dual monitors, reliable fiber internet, and power backup solutions • Ability to safely handle sensitive financial data

🏖️ Benefits

• Comprehensive HMO coverage with a top provider • Group Life Insurance • Paid leave credits • Government-mandated benefits • Performance incentives • Overtime Pay • Night Differential • 13th Month Pay