Administrative Associate IV

Job not on LinkedIn

🔥 13 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Texas A&M University System

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1876

📚 Education

🔬 Science

🤝 Non-profit

Education • Science • Non-profit

Texas A&M University System is a network of higher education institutions and agencies focused on providing quality educational programs, research initiatives, and public service. It includes eleven universities, research facilities, and various agencies dedicated to enhancing the educational landscape in Texas. The System emphasizes innovation and community engagement while addressing critical societal issues through its educational and research programs.

📋 Description

• Provide administrative, organizational, communication, scheduling, documentation, and follow-up support to the Executive Director of Data Hub and Analytics • Manage and maintain the Executive Director's calendar, appointments, meeting schedules, and follow-up items • Coordinate internal and external meetings, including scheduling, invitations, agendas, materials, notes, and action-item follow-up • Draft, proofread, and format correspondence, summaries, reports, presentations, and professional documents • Assist with training registrations, travel documentation, expense documentation, purchasing requests, and operational needs • Organize incoming requests, reminders, deadlines, and follow-up items • Maintain electronic files, shared folders, project documents, templates, and operational resources • Track deadlines, deliverables, project updates, task status, and follow-up items for Data Hub workstreams • Support documentation related to data governance, data requests, reporting processes, dashboard discussions, strategic initiatives, and executive briefings • Format, compile, and organize materials for reports, presentations, dashboards, accreditation documentation, committee meetings, and executive updates • Maintain version control for working documents, meeting notes, decision logs, and action-item trackers • Coordinate between the Executive Director and internal or external stakeholders • Prepare draft reminders, meeting follow-ups, status updates, and summaries • Monitor follow-up items and assist with meeting deadlines and deliverables • Assist with planning and logistics for workshops, training sessions, governance meetings, stakeholder meetings, and Data Hub events • Support professional communication through email, Microsoft Teams, shared documents, and virtual meetings • Perform other duties as assigned

🎯 Requirements

• High school diploma • Four years of related experience • Knowledge of word processing, spreadsheet, and database applications • Ability to multitask and work cooperatively with others • Strong verbal and written communication skills • Strong interpersonal and organizational skills • Ability to work with sensitive information and maintain confidentiality • Resume or Curriculum Vitae required • Cover Letter required • Applicants must apply via the PVAMU Career Site by the closing date • Subject to criminal history investigation and verification of credentials and/or other required information

🏖️ Benefits

• Remote work arrangement • Part-time schedule