Administrative Associate IV

Job not on LinkedIn

🔥 13 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

⏱ Part Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Texas A&M University System

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1876

📚 Education

🔬 Science

🤝 Non-profit

Education • Science • Non-profit

Texas A&M University System is a network of higher education institutions and agencies focused on providing quality educational programs, research initiatives, and public service. It includes eleven universities, research facilities, and various agencies dedicated to enhancing the educational landscape in Texas. The System emphasizes innovation and community engagement while addressing critical societal issues through its educational and research programs.

📋 Description

• Provide administrative, organizational, communication, scheduling, documentation, and follow-up support to the Executive Director of Institutional Research • Manage and maintain the Executive Director’s calendar, appointments, meeting schedules, and follow-up items • Coordinate internal and external meetings, including scheduling, invitations, agendas, materials, notes, and action-item follow-up • Draft, proofread, and format correspondence, summaries, reports, presentations, and other professional documents • Assist with training registrations, travel documentation, expense documentation, purchasing requests, and operational needs • Maintain electronic files, task trackers, meeting records, action items, and departmental documentation using version-control and record-keeping practices • Organize documentation related to reporting processes, data requests, data governance, strategic initiatives, and executive briefings • Compile and format materials for presentations, committee meetings, executive updates, and Institutional Research communications • Coordinate between the Executive Director and internal or external stakeholders • Prepare draft communications, follow-ups, status updates, and reminders while tracking responses, deadlines, and action items • Assist with planning and logistics for meetings, reporting cycles, committee activities, and Institutional Research-related events • Provide regular status updates using institutional collaboration tools • Identify questions or missing information and elevate them to the Executive Director • Handle sensitive and confidential information in accordance with institutional policies, FERPA, and applicable privacy requirements • Perform other related duties as assigned

🎯 Requirements

• High school diploma • Four years of related experience • Knowledge of word processing, spreadsheet, and database applications • Ability to multitask and work cooperatively with others • Strong verbal and written communication skills • Strong interpersonal and organizational skills • Ability to work with sensitive information and maintain confidentiality • Ability to work independently in a remote environment with limited supervision • Responsiveness during agreed-upon work hours • Resume or Curriculum Vitae required • Cover Letter required • Applicants are subject to a criminal history investigation and verification of credentials and/or other required information • Must apply via the PVAMU Career Site by the closing date

🏖️ Benefits

• Part-time remote work arrangement • Commensurate salary in accordance with the University’s compensation structure, based on education and experience • Equal Opportunity/Veterans/Disability Employer