Executive Assistant / Operations Specialist

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage and triage emails, ensuring important communications are prioritized and handled efficiently • Manage calendars, scheduling, and meeting coordination • Organize information, documents, and business workflows • Support the founder with day-to-day operational tasks and priorities • Use AI tools and agents to improve business processes and reduce repetitive work • Leverage tools such as Claude Code, Codex, and other AI coding/automation tools • Identify opportunities to automate workflows and create more efficient systems • Build and maintain AI-assisted processes across the business • Manage sales follow-ups and ensure leads are progressed effectively • Support customer and prospect communications • Assist with outbound outreach campaigns, including cold outreach to IMOs/IOIs • Maintain organized records of sales activity and follow-up actions • Manage hiring follow-ups and candidate communications • Support recruitment processes and ensure outstanding actions are completed • Help organize hiring workflows and maintain candidate information • Organize company events and coordinate logistics • Manage receipt collection and organisation for accounting software • Support ISO 27001 compliance activities and security-related processes • Assist with implementing security workflows using AI tools such as Codex and Claude Code

🎯 Requirements

• Strong interest in AI tools, automation, and emerging technology • Experience using AI assistants such as ChatGPT, Claude, Claude Code, Codex, or similar tools • Comfortable experimenting with new software and learning technical systems quickly • Ability to understand workflows and identify opportunities for automation • Previous experience as an Executive Assistant, Operations Assistant, Business Assistant, or similar role • Strong organisational and project management skills • Excellent written and verbal communication skills • Experience managing multiple priorities independently • Strong research skills and attention to detail • High level of ownership and accountability • Proactive mindset • "Journalist mindset" — able to investigate, research, and find answers independently • Reliable, organised, and detail-oriented • Comfortable working in a fast-paced startup environment

🏖️ Benefits

• 100% REMOTE • $50 birthday bonus • $200 testimonial bonus • NO TRACKER. NO PROBLEM