Executive Assistant

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🕒 2 days ago

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Easy Outsource

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📦 Logistics

📣 Marketing

💼 Consulting

Logistics • Marketing • Consulting

Easy Outsource is a North-American based organization specializing in outsourcing solutions to help businesses access a larger pool of talent while reducing operational costs. They offer a variety of services, including virtual assistance, website design, finance and accounting, recruitment, digital marketing, and graphic design. Their focus is on providing businesses with cost-effective strategies to enhance productivity and concentration on core functions, facilitated by a local account manager to ensure quality and accountability in the outsourcing process.

📋 Description

• Provide comprehensive administrative support to C-suite executives. • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. • Handle email management, prioritize communications, and draft correspondence as needed. • Coordinate internal and external meetings, ensuring all logistics are in place. • Organize documents, reports, presentations, and other executive materials. • Maintain and update CRM records, preferably using HubSpot (or a similar CRM platform). • Track action items, follow up on deadlines, and ensure timely completion of tasks. • Assist with special projects and perform additional administrative duties as required.

🎯 Requirements

• Proven experience supporting C-suite executives as an Executive Assistant or in a similar high-level administrative role. • Strong organizational and time management skills with exceptional attention to detail. • Experience using HubSpot CRM is a MUST HAVE. • Excellent written and verbal English communication skills. • Ability to handle sensitive and confidential information with discretion. • Proficient in Microsoft Office and/or Google Workspace. • Self-motivated, proactive, resourceful, and capable of working independently in a remote environment.

🏖️ Benefits

• Remote work arrangements • Paid time off • Professional development opportunities