Bookkeeping, Administrative Assistant – Quickbooks Online Required

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

💵 $6 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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Meal Helper Heroes

WebsiteLinkedInAll Job Openings

1 - 10 employees

🏥 Healthcare

🍽️ Food & Beverage

🎯 Recruiter

Healthcare • Food & Beverage • Recruitment

Meal Helper Heroes is a B2B service that sources, trains, and delivers elite offshore virtual assistants specialized in home care operations for home care agencies and franchisees. They provide recruiters, schedulers, on-call staff, finance and billing support, administrative assistants, and hybrid roles—offering HIPAA-compliant, flexible plans with no long-term contracts and specialized training through their Virtual Assistant Home Care Academy. The company emphasizes cost savings, higher retention, and scalable, home care–specific talent primarily sourced and managed from the Philippines and South America to help agencies run leaner and focus on client care.

📋 Description

• Provide general administrative support to the Director of Operations • Organize meetings and schedule appointments • Record accurate meeting minutes • Draft emails, memos, and letters • Help prepare company reports • Develop, update, and maintain office procedures • Maintain organized digital filing systems • Collect, process, and maintain new client information • Perform routine bookkeeping, account reconciliations, and reporting in QuickBooks Online • Process weekly client invoicing and payment collections • Process bi-weekly payroll for approximately 100 employees • Plan, schedule, and post content across the agency’s social media channels • Support other operational tasks as needed

🎯 Requirements

• Philippine-based applicants only • Bachelor’s degree or higher preferred • Previous experience in a similar administrative or virtual assistant role • Demonstrated experience with database management and standard bookkeeping/accounting practices • Proficiency with Google Workspace, SwyftOps, Paylocity, and QuickBooks Online • Strong written and verbal English communication skills • Professional demeanor on phone, email, and virtual calls • Excellent organizational and time-management skills • Ability to prioritize tasks and work independently • Strong problem-solving ability, high attention to detail, and sound judgment • Ability to handle sensitive, confidential, and non-routine information discreetly • Reliable high-speed internet, backup connectivity, and a quiet workspace • Complete four HIPAA courses and submit the certificates • Complete EPICompliance training, including OSHA for Healthcare • Use Hubstaff for time tracking during all working hours, with location enabled • Minimum six-month commitment to the role • Exclusive engagement; no other clients or outside work without proof of resignation from the other role • Submit all required initial documents during onboarding • Engagement under a Helper Heroes Independent Contractor Agreement

🏖️ Benefits

• Potential to expand from part-time to full-time • Growth opportunities and room to learn and advance • Fun and supportive team environment • Competitive base pay • Purpose-driven work supporting clients and families receiving home care