Medical Administrative Assistant

🔥 12 hours ago

🇵🇭 Philippines – Remote

💵 $10.4k - $12.5k / year

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Winning Assistants LLC is a staffing and recruiting company that provides virtual assistants from the top 1% of the global talent pool. They specialize in helping doctors, healthcare professionals, and business owners save time, reduce costs, and scale operations with highly skilled, HIPAA-compliant virtual assistants. Their services include admin support, medical office management, marketing, and customer service, allowing clients to focus on growth.

📋 Description

• Coordinate and organize appointments according to the provider’s availability • Maintain an accurate schedule across multiple practice locations • Assist with scheduling and rescheduling • Support one provider initially across approximately five locations • Access patient records from provider-provided lists • Start and set up patient sessions within the EHR/EMR • Set up and update provider notes using established templates and instructions • Transfer relevant information into existing patient records • Set up records for new patients or admissions using existing templates • Transfer medication information into appropriate patient records • Maintain accurate and organized patient information after appointments • Work primarily within Ethizio or similar EHR/EMR platforms • Gather and enter billing-related information using provider-provided templates and instructions • Enter provided CPT codes into patient records • Ensure billing information is accurately entered and organized • Assist with additional remote administrative tasks as needed • Follow established templates, processes, and healthcare workflows • Maintain accuracy and confidentiality when handling patient information • Adapt to new systems and workflows • Provide administrative EHR/EMR support rather than medical scribing; the provider completes final dictation and supplies clinical information

🎯 Requirements

• Previous healthcare, medical administrative, EHR/EMR, or similar healthcare support experience is highly preferred • Experience using EHR/EMR systems is strongly preferred; experience across multiple platforms is an advantage • Experience with Ethizio is a plus but not required • A clinical or medical background is highly preferred but not required • No specific medical degree, professional license, or clinical credential is required • Previous experience working with a U.S.-based healthcare practice or company is preferred but not required • Previous virtual assistant experience is helpful but not mandatory if relevant healthcare administrative experience is available • Strong scheduling, calendar management, data entry, and organizational skills • Excellent attention to detail when transferring patient, medication, documentation, and billing information • Ability to follow templates and detailed instructions accurately • Comfortable learning new healthcare systems, processes, and workflows • Reliable, adaptable, and able to work independently with minimal supervision • Proficient in speaking and writing English clearly and professionally • Must have relevant work experience applicable to the position • Must be available Tuesday, Wednesday, Friday, Saturday, and Sunday from 1:00 PM–5:00 PM CDT • Must submit an NBI Clearance and/or Local Police Clearance background check before onboarding • Must be available for virtual video meetings with the camera on when needed • Must handle confidential healthcare and patient information professionally • Reliable laptop or desktop computer • Stable high-speed internet connection of at least 25 Mbps • Noise-canceling headset • Working webcam • Quiet and professional work environment

🏖️ Benefits

• Dedicated HR & Contractor Support Team • Premium VPN Access (Optional) • HIPAA & Cybersecurity Training + Certification (Provided) • Top 1% VA Performance Training • Client-Approved U.S. Holidays • Client-Approved Paid or Unpaid Time Off • Access to Tools & Resources • Optional Performance-Based Incentives, bonuses, or increased hours based on performance • Independent contractor perks and client-approved allowances