Executive Virtual Assistant – Recruiting, Operations

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🕒 May 20

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Hire Overseas

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🤝 B2B

🎯 Recruiter

☁️ SaaS

B2B • Recruitment • SaaS

Hire Overseas is a recruitment agency that specializes in connecting businesses with top-tier overseas talent. By focusing on a range of roles from technical and design fields to marketing and administrative support, Hire Overseas aims to streamline operations and boost productivity for its clients while offering significant cost savings. The company prioritizes quality by accepting less than 1% of global hires, ensuring that only exceptional candidates are placed in various remote positions.

📋 Description

• Manage calendars, schedule interviews, and coordinate meetings with internal and external stakeholders • Handle time zone coordination and ensure smooth communication between teams • Prepare agendas, take structured meeting notes, and follow up on next steps • Support the recruiting process by scheduling interviews, maintaining candidate records, and tracking progress in the **ATS (Ashby or similar tools)** • Keep recruiting pipelines and applicant data accurate and up to date • Communicate with candidates and hiring managers to ensure an efficient and positive experience • Assist with posting jobs, organizing resumes, and monitoring candidate sources • Maintain internal documents, trackers, and reports across teams • Help refine systems and processes to improve efficiency • Learn and adapt quickly to new tools used across the company • Anticipate operational needs and proactively address potential issues

🎯 Requirements

• **3+ years of experience** in administrative, recruiting, or operations support • Strong **attention to detail** and organizational skills • Proactive and resourceful with a **problem-solving mindset** • Excellent written and verbal communication skills • Experience using tools like **Google Workspace, Slack, Notion**, and an **ATS (Ashby, Lever, Greenhouse, or similar)** • Able to work independently while maintaining strong follow-through on tasks and priorities

🏖️ Benefits

• You will be paid in **USD** (bi-monthly: every 15th and 30th) • **Paid Time Off **in accordance with company policy • Observance of **Holidays **per company guidelines • **100% remote setup** so you can work wherever you feel most productive • Work directly with leadership in a **fast-moving health-tech startup** • Opportunity to build skills in **operations, recruiting, and process management**