Executive Assistant – AI-capable

🔥 1 hour ago

🇵🇭 Philippines – Remote

💵 $1.5k - $2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage and triage the founder’s inbox, including HR-related and general inbound emails • Organise, prioritise and file emails and information • Follow up on outstanding tasks, requests and issues • Own day-to-day administrative items and proactively identify items needing attention • Support the GM and Director of Operations with administrative tasks • Reduce leadership bottlenecks by taking ownership of delegated tasks • Follow up on outstanding insurance claims and related enquiries • Track claim progress and maintain clear records • Communicate with relevant parties to obtain updates and resolve outstanding items • Escalate issues when required and ensure follow-ups are completed • Use Claude, ChatGPT and other automation platforms to improve workflows • Identify opportunities to automate repetitive administrative processes • Assist with adoption of AI tools across the business • Help build a culture of technology and automation use • Learn and work within EOS processes and dashboards • Monitor KPI dashboards and flag items requiring attention • Support Salesforce CRM implementation and rollout • Organise and improve digital systems and workflows • Reorganise and maintain the company’s SharePoint drive and folder structure • Improve document and information storage and access • Establish practical information-organisation systems • Provide dispatch and booking backup during peak periods • Monitor incoming booking or dispatch requests and intervene when human support is required • Support the AI-powered booking process and resolve issues manually • Assist with dispatch-related administration and communication • Provide additional support during busy periods, staff shortages or operational bottlenecks

🎯 Requirements

• Philippines-based candidate • Previous experience as an Executive Assistant, Virtual Assistant, Operations Assistant, Administrative Assistant or similar • Experience supporting a founder, executive or senior leadership team • Highly organised and comfortable managing multiple priorities • Excellent written and verbal English • Confidence using AI tools such as Claude and ChatGPT • Understanding of AI and automation for improving business processes • Comfortable learning new software and systems quickly • Strong attention to detail and follow-through • Comfortable working independently without constant direction • Confidence following up with people and keeping tasks moving • Practical, problem-solving mindset • Willingness to learn how the business operates and proactively identify ways to help • Must be available to work US Central Time business hours • Full-time availability • Disclosure of existing ongoing roles or client work • LinkedIn profile must reflect this engagement as “Independent Contractor” • Dispatch or transportation coordination experience highly regarded • Booking or scheduling experience highly regarded • Logistics or fleet coordination experience highly regarded • Customer service in a transport or healthcare environment highly regarded • Non-emergency medical transportation (NEMT) experience highly regarded • Experience with dispatch, scheduling or booking software highly regarded • Experience supporting an operations team in a fast-paced environment highly regarded

🏖️ Benefits

• Flexible time management as an independent contractor • Remote / work-from-home arrangement • Long-term opportunity for the right person • Direct engagement with the business • Clear performance expectations and agreed contract terms • Potential additional performance-based incentive or bonus structure after an initial 30–60 day performance review