Operations & Systems Officer – Admin Assistant

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Hunt St

WebsiteLinkedInAll Job Openings

1 - 10 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

Recruitment • HR Tech • B2B

Hunt St is an Australia-based recruiting firm founded by brothers Shaun and Eliot with the aim of helping small and medium-sized enterprises (SMEs) hire top offshore talent directly, avoiding the high costs associated with traditional outsourcing agencies. The company offers a unique one-time finder's fee model, enabling clients to save significantly on recruitment costs. They provide comprehensive services including job postings, candidate screenings, interviews, and legal support for compliant remote hiring. Hunt St specializes in sourcing talent from countries like the Philippines, Nepal, Indonesia, and India, offering a transparent and ethical hiring process that allows businesses to provide fairer compensation to employees while ensuring stringent security and compliance measures are met.

📋 Description

• Manage and maintain key organisational platforms, databases, and administrative systems • Provide operational, systems, and project support to senior leadership across Operations, Finance, Business, and Ministry functions as required • Support the rollout, adoption, and ongoing maintenance of organisational systems and processes • Deliver training, guidance, and user support to staff to encourage effective system utilisation • Conduct research and provide recommendations on new technologies, tools, and process improvements • Participate in cross-functional projects and contribute to continuous improvement initiatives across the organisation • Assist management in implementing new operational initiatives and organisational change projects • Monitor system effectiveness and proactively recommend enhancements to improve user experience and operational outcomes • Become a subject matter expert in internal platforms, including Planning Center Online, Brushfire, Microsoft OneDrive, SharePoint, and related tools • Review existing workflows and identify opportunities for process improvement and automation • Create, document, and maintain standard operating procedures (SOPs), training materials, and internal process guides • Assist with the implementation and adoption of AI tools and workflow enhancements across multiple departments • Build structured systems that improve information management, reporting, and collaboration • Generate reports and dashboards to support operational decision-making • Coordinate administrative projects and system improvement initiatives • Provide general administrative support across operations, administration, and finance functions as required • Support user onboarding, system organisation, and internal documentation management • Liaise with team members to understand operational challenges and recommend practical solutions • Continuously seek ways to improve efficiency, consistency, and scalability across the organisation

🎯 Requirements

• Minimum 3–5 years of remote work experience in an administrative, operations, systems, or project support role • Demonstrated systems thinking with the ability to analyse inefficiencies and design practical solutions • Strong adaptability and ability to manage evolving responsibilities in a dynamic environment • Experience supporting operational projects, change initiatives, or business improvement programs is highly desirable • Comfortable training and supporting end users with varying levels of technical confidence • Demonstrated ability to work effectively across multiple teams and stakeholder groups • Strong technical aptitude and confidence in learning new software independently • Experience working with Microsoft 365 applications, particularly SharePoint, OneDrive, Teams, and Excel • Proven ability to build, improve, and document business processes and workflows • Strong problem-solving and analytical thinking skills • Excellent organisational skills and attention to detail • Ability to manage multiple projects and priorities simultaneously • Strong written and verbal English communication skills • Experience working autonomously in a remote environment • Ability to create clear documentation, process maps, and training materials • Proactive mindset with a genuine interest in improving systems and operations • Comfortable exploring and implementing AI tools to improve efficiency and productivity