Business Support, Administrative Assistant

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🔥 11 hours ago

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

We provide commercial real estate services for corporations and investors across the globe that save money, increase productivity and improve sustainability.

📋 Description

• Manage and coordinate complex calendars for key Executives • Schedule meetings across multiple time zones • Proactively resolve scheduling conflicts and prioritize meeting requests • Send meeting invitations, track responses, and maintain accurate calendar records • Provide general administrative assistance to the leadership team • Coordinate logistics for meetings, including room bookings and technical requirements • Prepare meeting materials and documentation as required • Handle correspondence and communication on behalf of the team • Support ad-hoc projects and tasks assigned • Assist with planning and coordinating internal events or gatherings

🎯 Requirements

• Proven experience in calendar management and executive support • Background in events management or coordination • Strong organizational skills with exceptional attention to detail • Excellent written and verbal communication skills • Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word) • Ability to work independently and anticipate needs proactively • Experience supporting multiple executives or senior leaders simultaneously • Familiarity with cross-cultural business environments • Understanding of different time zones and international business hours • Previous experience in corporate facilities or workplace services

🏖️ Benefits

• Employee support and empowerment • Opportunities to grow meaningful careers • Flexibility to work after office hours on an as-needed basis